Community Services Administrative Assistant

CivicPlus, LLC; Saint Paul, Northern (MN, KY); Hybrid; USD 42,000 - 52,000; Full time

Job summary

The City of North St. Paul is seeking a Community Services Administrative Assistant to provide front-line customer service and administrative support across the Arts and Culture division.

This role focuses on resident communications, records management, payments, reporting, and public information. Responsibilities include serving as the primary contact for the public, supporting the Arts and Culture Commission and events, processing permits/payments, and maintaining department records and

Qualifications

• High school diploma or equivalent required.
• Two years of progressively responsible office administration and customer service experience preferred.
• Proficiency with standard office software and administrative procedures expected.

Responsibilities

• Provide front-line customer service and administrative support across the department.
• Support Arts and Culture, resident communications, records management, transactions, reporting, and public information.
• Serve as primary point of contact for the public and assist with permits, payments, and public materials.
• Prepare reports and public-facing materials; maintain department records and website content.
• Attend one evening meeting per month and provide general office support.

Skills

Office administration

Customer service

Software proficiency

Education

High school diploma or equivalent

Job description

Job Opportunities

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Community Services Administrative Assistant

City of North St. Paul Community Services Administrative Assistant

Deadline: October 13, 2026 at 11:59 p.m.

This position provides front-line customer service and administrative support across the department, with a primary focus on Arts and Culture, resident communications, records management, transactions, reporting, and public information. Key responsibilities include serving as the primary point of contact for the public; supporting the Arts and Culture Commission and related events; processing permits and payments; preparing reports and public-facing materials; maintaining department records and website content; providing general administrative, office, and document support; and attending one evening meeting per month.

• High school diploma or equivalent
• Two years of progressively responsible office administration and customer service experience
• Proficiency with standard office software and administrative procedures

Preferred Qualifications:

• Previous experience working in a municipal or other public-sector environment
• Experience with records management, document retention, or related administrative systems
• Eligibility for or possession of a Minnesota Notary Public commission

Applicants must submit a completed application and resume. A letter of interest is encouraged but not required.