Community Services Administrative Assistant - North St. Paul

Minnesota City Jobs; North Saint Paul (MN); On-site; USD 36,000 - 48,000; Full time

Job summary

Minnesota City Jobs is seeking a detail-oriented professional to provide front-line customer service and administrative support in the Arts and Culture department of the city. The role focuses on resident communications, records management, transactions, reporting, and public information.

Responsibilities include serving as the primary public contact, supporting the Arts and Culture Commission and events, processing permits and payments, preparing reports and public materials, maintaining

Qualifications

• High school diploma or equivalent.
• Two years of progressively responsible office administration and customer service experience.
• Proficiency with standard office software and administrative procedures.

Responsibilities

• Serve as the primary point of contact for the public.
• Support the Arts and Culture Commission and related events.
• Process permits and payments.
• Prepare reports and public-facing materials.
• Maintain department records and website content.
• Provide general administrative, office, and document support.
• Attend one evening meeting per month.

Skills

Customer service

Office administration

Public information

Education

High school diploma or equivalent

Job description

This position provides front-line customer service and administrative support across the department, with a primary focus on Arts and Culture, resident communications, records management, transactions, reporting, and public information.

Key responsibilities include serving as the primary point of contact for the public; supporting the Arts and Culture Commission and related events; processing permits and payments; preparing reports and public-facing materials; maintaining department records and website content; providing general administrative, office, and document support; and attending one evening meeting per month.

Minimum Requirements:

• High school diploma or equivalent


• Two years of progressively responsible office administration and customer service experience


• Proficiency with standard office software and administrative procedures

Preferred Qualifications

• Previous experience working in a municipal or other public-sector environment


• Experience with records management, document retention, or related administrative systems


• Eligibility for or possession of a Minnesota Notary Public commission

This role will require a monthly meeting and occasional assistance with City events.