Human Resources Assistant

City of St. Paul; Minneapolis (MN); Hybrid; USD 49,000 - 67,000; Full time

Benefits offered by this job

Health Insurance

Vacation/Holidays

Sick Leave

Life Insurance

Subsidized Metro Bus Pass

Deferred Compensation

Retirement Program

Dental

Flexible Spending Accounts

Disability Insurance

Accidental Death and Dismemberment Ins

Long Term Care Insurance

Job summary

The City of Saint Paul is hiring a Human Resources Assistant to support payroll operations through clerical, administrative, and technical HR work.

You will audit payroll packets, update HRIS data, scan and file documents, maintain payroll emails, and generate payroll reports for City departments. This role supports payroll staff, participates in open hiring procedures, and works in a hybrid schedule with in-office days three per week, typically 8:00–4:30.

Qualifications

• Minimum 2 years of experience performing data entry, HR support, and related clerical duties.
• Experience entering data into HRIS systems and maintaining employee files.
• Ability to audit payroll packets for accuracy and generate payroll reports.
• Strong written communication and attention to detail.

Responsibilities

• Audit payroll packets for accuracy
• Enter and update new hire/rehire and other employee information in HRIS
• Scan personnel paperwork and file to the correct folders in the Document Management Software
• Maintain central payroll and new hire email boxes
• Complete employment verifications
• Assist in updating the Payroll SOP manual
• Provide payroll reports to departments across the City
• Review and distribute office mail daily
• Support payroll staff with other payroll-related tasks as needed

Skills

Data entry

Writing correspondence

Employee files

HRIS data entry

Processing personnel actions

Tools

HRIS

Document Management Software

Job description

The City of Saint Paul is hiring a Human Resources Assistant to support payroll operations through clerical, administrative, and technical HR work.

Responsibilities

• Audit payroll packets for accuracy
• Enter and update new hire/rehire and other employee information in multiple HRIS systems
• Scan personnel paperwork and file to the correct folders in the Document Management Software system
• Maintain central payroll and new hire email boxes
• Complete employment verifications
• Assist in updating the Payroll SOP manual
• Provide payroll reports to departments across the City
• Review and distribute office mail daily
• Support payroll staff with other payroll-related tasks as needed

Requirements

• Minimum 2 years of experience performing duties such as:
  • data entry
  • writing correspondence
  • supporting human resources functions such as maintaining employee files
  • entering data into HRIS systems
  • processing personnel actions

Location and Schedule

• 25 W 4th St, Suite 300 (City Hall Annex)
• Hybrid schedule: 3 days per week in office
• Flexible schedule; typical hours 8:00-4:30

Salary

• USD 48,630 - 67,288 per year

Benefits

• Health Insurance
• Vacation/Holidays
• Sick Leave
• Life Insurance
• Subsidized Metro Bus Pass
• Deferred Compensation
• Retirement Program
• Dental
• Flexible Spending Accounts
• Disability Insurance
• Accidental Death and Dismemberment Insurance
• Long Term Care Insurance

Hiring Process

• Assessment: Qualifications Rating
• Your Qualifications Rating is based on your completed application and answers to the Supplemental Questionnaire
• You must submit your completed application, supplemental questionnaire, and any attachments by the application deadline
• Open Job Posting: available to anyone meeting position requirements
• Eligible Lists: you must receive a 75% or higher score to pass the assessment and be considered
• Final Selection Process: candidates who pass are placed on an eligible list for approximately six months; status notifications are provided
• Final selection invitation may include an interview, job simulation, work sample submission, or other evaluation method
• Pre-employment screening requires a background check, which may include criminal history and employment history

Contact and EEO

• Human Resources Contact: Diane Turnbull
• Phone: [phone]
• Email: [e-mail]
• Veteran’s Preference: if you are a veteran and want Veteran’s preference under MN Statute 197.455, submit a photocopy of your DD214 (preferably at time of application)
• Equal Employment Opportunity: City of Saint Paul is an equal opportunity/affirmative action employer