Community Programs & Events Coordinator

KSM Business Services, Inc.; Indianapolis (IN); On-site; USD 45,000 - 60,000; Full time

Job summary

KSM Business Services, Inc. is seeking a Community Engagement Specialist to provide operational, logistical, and administrative support for community programs and events.

You will manage sponsorships, registrations, and attendee logistics while supporting program budgets and communications. The role focuses on fostering connections with employees and community partners, coordinating services, and ensuring successful execution of initiatives such as Community Day and United Way campaigns.

Qualifications

• Associate degree in Business, Administration, or related field.
• 3+ years of administrative or operations support experience.
• Strong organizational, project coordination, and time management skills.
• Experience with budgets, invoice processing, and financial reconciliation.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative and operational support, including invoice processing, budget support, and community inbox management.
• Coordinate charitable sponsorships, donations, registrations, ticket allocations, payments, advertising/logo submissions, and attendee logistics.
• Coordinate use of KSM Community Rooms for external partners.
• Administer the Matching Gift and Time & Talent programs, including budget tracking and firmwide communications.
• Support planning and execution of Community Day, United Way Campaign, Corporate Challenge, Back-to-School Drive, and other initiatives.
• Manage community event ticket inventory and distribution.
• Reconcile corporate credit card statements and maintain accurate documentation.
• Manage procurement, inventory, and distribution of apparel for community initiatives.
• Support the Community Advisory Council and Employee Engagement team with meetings, events, training, and scheduling.
• Develop strong relationships with internal stakeholders, vendors, and community partners.

Skills

Strong organizational

Project coordination

Time management

Excellent communication

Professionalism & confidentiality

Education

Associate degree in Business/Administration

Tools

Microsoft Office

Collaboration tools

Job description

KSM Business Services, Inc. is seeking a Community Engagement Specialist to provide operational, logistical, and administrative support for community programs and events.

You will manage sponsorships, registrations, and attendee logistics while supporting program budgets and communications. The role focuses on fostering connections with employees and community partners, coordinating services, and ensuring successful execution of initiatives such as Community Day and United Way campaigns.