Strategic Events & Programs Marketing Specialist

ADP, Inc.; Chicago (IL); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental and Vision

Life and AD&D Insurance

Disability Leave

Paid Family Leave

Employee Assistance Program

401k Plan

Paid Time Off including Personal, Sick

Job summary

United Way of Metro Chicago is seeking a Marketing Specialist, Events & Programs to manage logistics for public facing events and civic programs in Chicago. You will bridge cross-functional teams, coordinate registrations and budgets, and ensure events align with brand and goals.

Responsibilities include vendor coordination, collateral production, and post-event analysis, with opportunities to support donor networks and communications efforts as needed.

Qualifications

• 1–2 years of experience in event planning or related coordination.
• Experience with event logistics and vendor management.
• Proficiency with CRM systems and Microsoft Office Suite.
• Willingness to travel within the Chicago region and work evenings/weekends.

Responsibilities

• Execute logistics for public events and civic programs from planning to postmortem.
• Lead weekly cross-departmental status meetings prior to events.
• Build registrations, manage RSVPs, and track attendance via CRM platform.
• Coordinate event collateral, emails, and communications with marcom teams.
• Monitor timelines, budgets, and contracts; ensure on-brand execution.
• Plan venue layout, catering, and AV needs; coordinate speakers and vendors.
• Provide post-event summaries and learnings to improve future events.
• Support donor networks and giving society initiatives as needed.

Skills

Event planning

Project coordination

Communication

Customer service

Tools

Microsoft Office

Microsoft Teams

Zoom Webinar

Trello

SmartSheets

Salesforce

Job description

United Way of Metro Chicago is seeking a Marketing Specialist, Events & Programs to manage logistics for public facing events and civic programs in Chicago. You will bridge cross-functional teams, coordinate registrations and budgets, and ensure events align with brand and goals.

Responsibilities include vendor coordination, collateral production, and post-event analysis, with opportunities to support donor networks and communications efforts as needed.