Dynamic Events & Programs Marketing Specialist

Chicago; Chicago, Northern (IL, KY); Hybrid; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental and Vision

Life and AD&D Insurance

Disability Leave

Paid Family Leave

Employee Assistance Program

401k Plan

Paid Time Off including Personal Time,

Sick Time & Paid Holidays

Job summary

United Way of Metro Chicago is hiring a Marketing Specialist, Events & Programs to manage the logistics of public-facing events and civic programs. You will coordinate cross-functional teams, manage registrations, track budgets, and produce event communications to ensure on-brand delivery.

The role requires 1–2 years of related experience, proficiency in Microsoft Office and CRM systems, and a collaborative, detail-oriented mindset. This is a regular full-time on-site position in Chicago, IL.

Qualifications

• 1–2 years of experience in event planning, project coordination, marketing, or related work.
• Nonprofit or fundraising experience is a plus.
• Proven event planning and logistics execution.
• Strong digital communications development and distribution.
• Experience collaborating with creative teams and managing budgets.
• Proficient in Microsoft Office and CRM systems; Salesforce preferred.

Responsibilities

• Coordinate weekly cross-department status meetings for events.
• Create and update event briefs and registrations; track RSVPs.
• Coordinate event collateral and emails with Marcom teams.
• Monitor timelines, budgets, and deadlines for events.
• Plan venue layouts, menus, and catering; manage speakers and vendors.
• Generate postmortems and close out event details.
• Support civic programs logistics, including space, contracts, and invoicing.
• Support donor networks with marcom needs.
• Maintain events calendar and post updates on UnitedWayChicago.org.

Skills

Event planning

Budget management

Project coordination

Administrative support

CRM systems

Tools

MS Office

Teams

Zoom Webinar

Trello

SmartSheets

Salesforce

Job description

United Way of Metro Chicago is hiring a Marketing Specialist, Events & Programs to manage the logistics of public-facing events and civic programs. You will coordinate cross-functional teams, manage registrations, track budgets, and produce event communications to ensure on-brand delivery.

The role requires 1–2 years of related experience, proficiency in Microsoft Office and CRM systems, and a collaborative, detail-oriented mindset. This is a regular full-time on-site position in Chicago, IL.