Community Office Assistant: Welcoming Members & Admin

Homebase, Inc.; Princeton (NJ); On-site; USD 25,000 - 34,000; Full time

Job summary

Homebase, Inc. is seeking a dependable Office Assistant to support the daily operations of our coworking community. This role is ideal for someone who enjoys administrative work, helping people, and ensuring the office runs efficiently.

You will greet members and guests, manage bookings, handle inquiries, and assist with billing and records. A professional, friendly demeanor and strong attention to detail are essential for success.

Qualifications

• Previous office, administrative, or customer service experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Proficient with Microsoft Office and Google Workspace.
• Ability to multitask and work independently.
• Friendly, professional, and reliable.

Responsibilities

• Greet members, guests, and prospective clients.
• Answer phones, emails, and general inquiries.
• Assist with conference room and workspace bookings.
• Prepare membership paperwork and maintain accurate records.
• Organize files, scan documents, and perform data entry.
• Assist with billing, invoicing, and administrative tasks.
• Coordinate mail, packages, and office supplies.
• Help maintain a clean, organized, and welcoming workspace.
• Support community events and meeting room setup.
• Perform general office duties and assist management with special projects.

Skills

Organizational skills

Communication

Multitasking

Reliability

Office experience

Tools

Microsoft Office

Google Workspace

Job description

Homebase, Inc. is seeking a dependable Office Assistant to support the daily operations of our coworking community. This role is ideal for someone who enjoys administrative work, helping people, and ensuring the office runs efficiently.

You will greet members and guests, manage bookings, handle inquiries, and assist with billing and records. A professional, friendly demeanor and strong attention to detail are essential for success.