Club Office Manager & Bookkeeping Specialist

The Clubs of Kingwood; Gainesville (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

Short-term and long-term disability保险

Job summary

Invited is seeking an Office Manager to support daily administrative operations of the club, supervising staff, managing office supplies, and coordinating activities to assist the management team.

You will oversee payroll processing, accounts payable and receivable, and assist with budget tracking and financial reporting while ensuring compliance with company policies. This role supports smooth administrative functions of the club.

Qualifications

• High school diploma or equivalent.
• A minimum of 2 years of accounting experience or equivalent.
• Prior supervisory experience is preferred.
• Proficient in computer use with strong knowledge of spreadsheet software.
• Strong communication and supervisory skills are essential.
• Proven ability to handle highly confidential information with discretion.

Responsibilities

• Perform daily accounting duties, including revenue reconciliation, cash deposit activities, and member billing.
• Ensure accuracy and compliance with Invited’s accounting standards.
• Handle vendor reconciliations and oversee the member billing dispute process.
• Review membership applications for completeness and compliance with program/legal requirements.
• Support payroll compliance, including commission calculations, employee file updates, and status changes.
• Assist with monthly accounts payable closing accruals and provide support for weekly and monthly compliance reporting.
• Support department heads with employee onboarding, I-9 processing, and maintaining accurate employee records. Assist with general payroll and benefits-related inquiries.
• Gain proficiency in all general accounting functions through cross-training within the Accounting department.
• Report any operational issues or discrepancies to supervisors promptly to ensure smooth department functioning and compliance.

Skills

Strong communication

Supervisory skills

Confidential information handling

Education

High school diploma or equivalent

Tools

Spreadsheet software

Computer proficiency

Office equipment familiarity

Job description

Invited is seeking an Office Manager to support daily administrative operations of the club, supervising staff, managing office supplies, and coordinating activities to assist the management team.

You will oversee payroll processing, accounts payable and receivable, and assist with budget tracking and financial reporting while ensuring compliance with company policies. This role supports smooth administrative functions of the club.