Community Office Assistant

Ocean State Job Lot; Portage (IN); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Holidays

Life insurance

401K

Job summary

Ocean State Job Lot is seeking an Office Assistant for the Camelot Manor Estates community in Portage, IN. You will perform administrative duties under the supervision of a Community Manager, greeting customers and supporting resident relations.

The role requires 1–2 years of admin experience, a high school diploma or GED, and proficiency with Microsoft Office. Benefits include medical, dental and vision insurance, paid time off and holidays, life insurance, and 401K.

Qualifications

• 1–2 years of administrative experience; property management experience preferred.
• High school diploma or GED required.
• Excellent communication, problem-solving and organizational skills.
• Detail oriented with strong time management and follow-through.
• Ability to multitask and be a team player in a fast-paced environment.
• Must be able to lift up to 50 pounds.
• Valid operator’s license.

Responsibilities

• Greet customers with a polite, professional demeanor.
• Answer office telephone calls promptly and professionally; provide requested information.
• Build relationships with residents and respond to needs to resolve issues.
• Maintain office files according to policy and requirements.
• Inventory, order and verify supplies; coordinate equipment maintenance.
• Process rent payments and make collection calls in a timely manner.
• Pursue delinquent rents and evictions within state laws; attend court as required.
• Process Home Sales and Home Rental payments and submit to corporate office.

Skills

Customer service

Administrative support

Microsoft Office

Communication skills

Time management

Education

High school diploma or GED

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

We are presently seeking an Office Assistant for our Camelot Manor Estates community, located in Portage, IN who will perform administrative duties under the supervisor of a Community Manager.

As an Office Assistant, you will:

• Greet all customers with a polite, professional demeanor.
• Answer community office telephone calls promptly and professionally; provide the requested information for telephone inquiries.
• Build relationships with residents and respond to all resident needs to identify and resolve issues.
• Maintain all community office files according to company policy, including state and local requirements.
• Inventory, order and verify receipt of office supplies. Coordinate maintenance of office equipment to ensure continuous customer sales and service.
• Pursue delinquent rents and perform evictions within State and landlord laws and attend court proceedings as required.
• Process rent payments and make collection calls in a timely and efficient manner.
• Initiate and complete debits and credits to resident ledgers as necessary.
• Process Home Sales and Home Rental payments and submit them to the corporate office.
• A minimum of 1-2 years of administrative experience; property management experience preferred.
• High school diploma or GED required.
• Excellent communication, problem-solving and organizational skills.
• Detail orientated with strong time management and follow-through skills.
• Ability to multitask and be a team player in a fast-paced environment.
• Ability to lift up to 50 pounds.
• Valid operator’s license.
• Proficiency in Microsoft Office specifically Excel, Word, and Outlook

Compensation:

This is a full-time opportunity with competitive compensation.Benefits include medical, dental and vision insurance, paidtime off andholidays, life insurance, and 401K.

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