Community Management Admin & Board Liaison

ACCESS | MANAGEMENT ∙ REALTY ∙ MAINTENANCE ∙ LIFESTYLE; Naples (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

ACCESS MANAGEMENT is seeking an organized administrative professional to provide support to Community or Portfolio Managers in Naples, FL. You will handle inquiries from homeowners and board members, draft correspondence, maintain calendars, and help with filing and website updates.

Responsibilities include managing ARC/board meeting materials, coordinating communications, and ensuring timely responses in line with Access Management policies.

Qualifications

• Provides administrative and clerical support to Community or Portfolio Managers.
• Serves as contact for Homeowners and Board Members with professional communication.
• Familiarity with filing, calendars, and basic website updates is preferred.

Responsibilities

• Receive incoming calls and emails and respond as directed.
• Draft and send professional correspondence to homeowners and board members.
• Fill in for receptionist as needed.
• Maintain the Portfolio Managers schedule, calendar and files.
• Assist in maintaining hard files and uploading files to Vantaca.
• Keep ARC application spreadsheets and communicate with stakeholders within 24 hours.
• Update HOA contact and Board/Committee information with up-to-date details.
• Prepare materials for board meetings and respond to inquiries promptly.
• Assist with the newsletter production and annual meeting logistics.
• Support budget development for facilities maintenance and related expenditures.
• Adhere to Access Management’s Service Standards and policies.

Skills

Communication

Organization

Scheduling

Documentation

Tools

Vantaca

Job description

ACCESS MANAGEMENT is seeking an organized administrative professional to provide support to Community or Portfolio Managers in Naples, FL. You will handle inquiries from homeowners and board members, draft correspondence, maintain calendars, and help with filing and website updates.

Responsibilities include managing ARC/board meeting materials, coordinating communications, and ensuring timely responses in line with Access Management policies.