Community Events Lead: Citywide Festivals & Permits

City of Bastrop Tx; Bastrop (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive Benefits package

Job summary

City of Bastrop seeks a dynamic Special Events Coordinator to plan and execute signature city events, guiding organizers through permit processes and building partnerships with local businesses. The role enhances Bastrop's downtown, supports tourism, and strengthens the local economy.

The position requires collaboration with diverse stakeholders, project management of complex events, and occasional evening/weekend work to ensure events are safe, welcoming, and successful.

Qualifications

• High school diploma or equivalent required.
• Bachelor's degree preferred in Event Management, Hospitality, Communications, Public Relations, or related field.
• Minimum of two years of experience in event planning, hospitality, tourism, public engagement, or related field.
• Experience coordinating large-scale public events and managing multiple projects simultaneously.
• Proficiency with Microsoft Office, Adobe Acrobat, social media platforms, and event management software.

Responsibilities

• Plan, organize, and execute City-sponsored special events and community programs that support tourism, economic development, and quality of life.
• Coordinate all event logistics, including site layouts, vendor placement, traffic and parking plans, security, permits, equipment rentals, and event operations.
• Serve as the primary point of contact for event organizers, guiding applicants through the City's special event permitting process.
• Review event applications, coordinate the Special Events Committee review process, and collaborate with Police, Fire, Public Works, and other departments to ensure compliance with City requirements.
• Administer the City's Film Permit Program, coordinating applications with production companies and City departments.
• Develop educational workshops, resources, and best practices to assist community event organizers.
• Build strong partnerships with local businesses, tourism organizations, nonprofits, and community stakeholders to enhance event programming.
• Recruit, train, schedule, and supervise volunteers and temporary event staff.
• Coordinate vendors and contractors, ensuring insurance, safety, and contractual requirements are met.
• Support event marketing efforts through digital communications, email campaigns, press releases, and social media in collaboration with the marketing team.
• Attend and oversee events, including evenings, weekends, and holidays, resolving operational issues as they arise.
• Conduct post-event evaluations, prepare reports, and recommend process improvements.
• Maintain accurate records of permits, contracts, event expenditures, vendor agreements, and logistics.
• Stay current on applicable City ordinances and recommend improvements to policies and procedures that enhance customer service and operational efficiency.
• Support cross-functional initiatives within Discover Bastrop and perform other duties as assigned.

Skills

Event planning

Project management

Communication

Problem-solving

Stakeholder engagement

Education

High school diploma or equivalent

Bachelor's degree in Event Management, Hospitality, Communications, Public Relations, or related field

Tools

Microsoft Office

Adobe Acrobat

Social media platforms

Event management software

Job description

City of Bastrop seeks a dynamic Special Events Coordinator to plan and execute signature city events, guiding organizers through permit processes and building partnerships with local businesses. The role enhances Bastrop's downtown, supports tourism, and strengthens the local economy.

The position requires collaboration with diverse stakeholders, project management of complex events, and occasional evening/weekend work to ensure events are safe, welcoming, and successful.