Special Events & Permits Coordinator

CITY OF GALVESTON; Galveston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

The City of Galveston is seeking an administrative staff member to provide broad support to the Director of Parks and Recreation and staff, handling special event preparation and coordination for the City.

Responsibilities include processing permits, budgeting for events, coordinating sponsors, and maintaining records; you will assist with facility rentals and public communications while upholding City policies and confidentiality.

Qualifications

• High school diploma or GED required; Bachelor's degree preferred in Recreation Administration or Event Management.
• Two years of experience in event planning, coordination, and management.
• Experience coordinating permitting among departments or supporting a multi-disciplinary task force.

Responsibilities

• Processes special event permit applications; contacts applicants; ensures compliance with regulations, laws and ordinances; issues required permits.
• Meets with sponsors regarding special events; plans scope and event format; manages city event budgets and goals; coordinates speakers.
• Assists in planning staffing for events, including traffic control; addresses public safety concerns.
• Schedules and attends meetings for special events, boards and committees; updates the City web site; conducts research.
• Data entry; monitors and updates event budget spreadsheets; orders, organizes and maintains files; creates financial reports and collects payments.
• Maintains knowledge of complex needs of a wide variety of events.

Skills

Customer service

Time management

Multi-tasking

Communication

Project management

Diplomacy

Education

High school diploma or GED

Bachelor's degree in Recreation Administration or Event Management

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

The City of Galveston is seeking an administrative staff member to provide broad support to the Director of Parks and Recreation and staff, handling special event preparation and coordination for the City.

Responsibilities include processing permits, budgeting for events, coordinating sponsors, and maintaining records; you will assist with facility rentals and public communications while upholding City policies and confidentiality.