Community Events & Fundraising Coordinator

Peggy Adams Animal Rescue League; West Palm Beach (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Peggy Adams Animal Rescue League is seeking an Events Coordinator to manage onsite and third-party community events, including planning, logistics, promotions, and vendor relationships.

The role supports Development & Marketing initiatives, with regular nights and weekends required to accommodate events and fundraising activities. Collaboration with staff and volunteers is essential to advance the League's mission.

Qualifications

• Experience in event coordination including planning, production, and management.
• Position requires regular nights and weekends as related to special events and activities.
• Excellent oral and written communication skills via all communication channels.
• Proficient in Microsoft Office Suite; CRM software experience (Blackbaud Raiser's Edge a plus).

Responsibilities

• Coordinate onsite events through vendor solicitation, coordinating day-of logistics, and communication with other League departments (Spay Days, Adoption Events, Community Events, etc.).
• Coordinate logistics, applications, and participation in third-party events to promote the League on a grassroots level (Bark Back Benefit, Sip n' Shops, Greenmarkets, etc.).
• Represent the League at public speaking engagements to educate the community about our mission, programs, and services.
• Maintain events calendar and timelines.
• Support League Development events including the Christmas Ball, Happy Tails, and other fundraising initiatives.
• Serve as permanent member of the Employee Appreciation Committee to plan, coordinate, and execute employee appreciation initiatives.
• Engage, train, and support Peggy Adams staff and volunteers to assist with community events and marketing needs.
• Solicit in-kind donations on behalf of the League.
• Submit event purchase orders and invoices; maintain accurate records for budget.
• Collaborate with the League Marketing Team to fulfill event marketing campaign needs.
• Support general Development and Marketing initiatives.

Skills

Event coordination

Vendor relations

Communication

Microsoft Office

Education

Bachelor's degree in hospitality management, event management, nonprofit management, or related field

Tools

Blackbaud Raiser's Edge

Job description

Peggy Adams Animal Rescue League is seeking an Events Coordinator to manage onsite and third-party community events, including planning, logistics, promotions, and vendor relationships.

The role supports Development & Marketing initiatives, with regular nights and weekends required to accommodate events and fundraising activities. Collaboration with staff and volunteers is essential to advance the League's mission.