Community Associations Admin Specialist

associacareers; Indio (CA); On-site; USD 23,000 - 32,000; Full time

Job summary

associacareers in Indio, CA is seeking an Administrative Assistant to support office activities and projects with administrative tasks, providing customer service. Under moderate supervision, you will interact with homeowners and board members.

Key duties include handling correspondence, answering calls, processing mail and invoices, preparing board packages, maintaining records in C3, and assisting with general office tasks. Proficiency in Microsoft Office and strong communication are essential.

Qualifications

• MS Office proficiency (Word, Excel, Outlook)
• Strong professional communication skills (phone, email, in person)
• Solid customer service skills
• Knowledge of business correspondence (grammar, punctuation, spelling)
• Ability to interpret and complete verbal/written instructions
• Experience with general office equipment (copier, fax, phone systems)
• Knowledge of company policies, procedures, and forms
• Discretion and confidentiality in duties
• Time management and prioritization under tight deadlines

Responsibilities

• Organizes and prepares correspondence relating to association business.
• Receives and responds to incoming calls from homeowners, Board members and vendors.
• Follow through on various requests.
• Reviews invoices for completeness/accuracy and prepares payable vouchers for manager’s approval when needed.
• Processes and distributes incoming and outgoing mail for the office and Associations.
• Prepares and assists community managers with monthly board packages and in-house mailings.
• Updates homeowner and association information in C3 and shared files.
• Relieves concierge/telephone operators as needed.
• Keeps work spaces organized and maintains supplies; alerts Office Manager of low stock.
• Processes print jobs, scanning and faxing as general office support when needed.
• Files association documents for Community Managers and handles delivery/pick up of documents.
• Other duties as assigned.

Skills

MS Office

Communication

Customer service

Business correspondence

Instructions comprehension

Office equipment

Company policies

Confidentiality

Time management

Education

High School Diploma or GED

Job description

associacareers in Indio, CA is seeking an Administrative Assistant to support office activities and projects with administrative tasks, providing customer service. Under moderate supervision, you will interact with homeowners and board members.

Key duties include handling correspondence, answering calls, processing mail and invoices, preparing board packages, maintaining records in C3, and assisting with general office tasks. Proficiency in Microsoft Office and strong communication are essential.