Community Association Manager-Portfolio

Empire Management Group; Florida; On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

401k

Health insurance

Dental insurance

Life insurance

Vision insurance

PTO

Job summary

Empire Management Group is seeking a Licensed Community Association Manager to oversee an HOA portfolio in Florida. The role emphasizes governance, compliance, and exceptional client service.

Responsibilities include coordinating board meetings, processing architectural requests, managing vendors, and supervising facilities and safety programs to meet service and financial goals.

Qualifications

• 2+ years of experience within the community association industry.
• Knowledge of federal and state laws governing community associations.
• Strong communication and organizational abilities.

Responsibilities

• Work with boards, homeowners, and vendors to ensure timely, customer-oriented service.
• Review architectural applications and forward recommendations to the board.
• Manage facilities and coordinate maintenance and inspections.
• Lead vendor bidding, contract management, and performance monitoring.
• Ensure covenant enforcement and safety planning for communities.
• Support special projects and ensure on-time, on-budget completion.
• Attend meetings and support governance with accurate records.

Skills

Teamwork

Communication

Architectural Reviews

Facilities Management

Vendor Management

Customer Service

Safety & Security

Project Coordination

Education

Florida CAM License

Job description

*****IMMEDIATE OPENING*****

LICENSED COMMUNITY ASSOCIATION MANAGER NEEDED FOR HOA PORTFOLIO

Empire Management Group is a fast-growing, full-service community association management firm providing complete support to Florida Homeowners and Condominium Associations with a focus on developers. Empire has been serving Florida for over 25 years. We are an exciting, vibrant team. Empire has a great reputation within the industry and its clients.

Position Summary

The Community Association Manager is accountable for managing an assigned portfolio of communities to provide an agreed scope of services and achieve targeted service and financial goals.

Position Functions

• Teamwork– Demonstrate a commitment to Empire and team goals. Complete tasks in a timely and effective manner. Participate in process improvement teams as needed.
• Communication- Identify and communicate key messages to association board members, homeowners, customer care representatives, vendors, and others. Maintain property fact sheets. Coordinate and attend board/Membership meetings.
• Architectural Requests- Review applications for compliance-based on association restrictions and forward applications to appropriate board/committee with a recommendation.
• Facilities Management and Maintenance- Establish and maintain agreed standards for operations and maintenance. Procure and manage service providers. Scheduling and conduct community and common area inspections. Provide a complete, timely, and effective covenant enforcement service.
• Vendor Management- Conduct effective vendor bidding processes (bidding, hiring, monitoring) that demonstrate professional contract management practices.
• Customer Service- Ensure the timely, efficient, customer-oriented handling and resolution of each inquiry, request, dispute, or complaint (via telephone, e-mail, and face to face) by establishing needs, investigating problems, implementing agreed solutions, and documenting as appropriate.
• Safety and Security- Contribute to safety and security for each community by developing and implementing emergency and/or disaster preparedness plans, monitoring gate access controls, and identifying other safety issues and unsafe conditions during property inspections.
• Special Projects– Effectively manage the on-time, on-budget completion of special projects that meet agreed objectives.

Salary

$58K to $65K

Benefits

401k//Health, Dental, Life and Vision Insurance//PTO

Work Conditions

• Office & On-Site Work: Splits time between an office (handling administrative and financial tasks) and visiting properties/communities (inspections, meetings, vendor coordination).
• Travel: Frequently drives between multiple properties, communities, and association meetings.
• Moderate Activity: Walking properties, inspecting common areas, climbing stairs, or occasionally lifting files, signs, or small equipment.
• Indoor & Outdoor Conditions: Work may take place in various weather conditions when conducting inspections or supervising maintenance/repairs.

Requirements

Knowledge and Skills

Working knowledge of federal and state laws governing the operation of community associations.

Good working knowledge of the community’s governing document and rules.

Excellent people skills and proven ability to maintain working relationships with developers, boards, homeowners, vendors, and fellow employees.

Superior communication, and networking ability.

Strong speaking and writing skills, with the ability to communicate effectively on a variety of levels.

Strong organizational and conflict resolution skills.

Computer skills in Windows Suite and Community Association Software.

Minimum Qualifications

2+ years of experience within the community association industry within managing portfolios required.

Must have a valid driver’s license and current vehicle liability insurance.

Valid Florida Community Association Manager License

Must be able to attend board meetings in the evenings and respond to after-hours emergencies as necessary.