Community Association Manager

Property Specialists, Inc.; Elgin (IL); Hybrid; USD 50,000 - 75,000; Full time

Benefits offered by this job

Hybrid remote work

401(k) with company matching

Medical, dental, and life insurance

Tuition reimbursement toward education

Job summary

Property Specialists, Inc. is seeking a Community Association Manager to oversee an 8-10 property portfolio of condominium and HOA communities in the Chicago suburbs.

The role involves traveling to attend Board meetings, inspections, and events, ensuring professional and efficient community operations. You will serve as the liaison among Boards, homeowners, vendors, and internal teams, with responsibilities including budgets, financial reviews, RFPs, and contract oversight.

Qualifications

• Illinois CAM license is required.
• Experience in community or property management is required.
• Strong interpersonal, communication, and customer service skills.
• Excellent organizational, project management, and time management abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Professional, self-motivated, and detail-oriented.
• Proficient in Microsoft Office and Outlook.

Responsibilities

• Serve as the primary point of contact for Board Members, homeowners, committee members, and vendors.
• Manage the day-to-day operations of assigned community associations per agreements and governing documents.
• Attend Board meetings, annual meetings, property inspections, and community events.
• Prepare Board meeting agendas and management reports.
• Develop annual operating budgets with Association Boards.
• Review monthly financial statements and prepare management summaries.

Skills

Interpersonal skills

Communication

Customer service

Organizational skills

Time management

Multitasking

Detail-oriented

Self-motivated

Education

CAM License (Illinois)

Tools

Microsoft Office

Outlook

Job description

For over 50 years, Property Specialists, Inc. has delivered exceptional community association management throughout Chicago's northern, southern, and western suburbs. As our company continues to grow, we are seeking an organized, customer-focused, and motivated Community Association Manager to join our team.

If you thrive in a fast-paced environment, enjoy building lasting relationships, and take pride in helping communities succeed, we'd love to meet you. At Property Specialists, you'll be supported by experienced leadership, proven management systems, and a collaborative culture that encourages professional growth and long-term career development.

Unlike many management companies, we have intentionally built a layered management structure that provides oversight, support, and accountability through Senior Account Managers, department managers, operational staff, and executive leadership. Our managers are never on an island. We believe collaboration, mentorship, and accessible leadership are essential to delivering exceptional service to our clients while creating a positive and rewarding workplace for our employees.

Position Summary

The Community Association Manager is responsible for the overall management and supervision of an 8-10 property portfolio of condominium and homeowner associations. This role serves as the primary liaison between the Association's Board of Directors, homeowners, vendors, and our internal team, ensuring each community is professionally managed and operating efficiently.

This position requires travel throughout the suburbs to attend Board meetings, conduct property inspections, oversee projects, perform community walk-throughs, and attend community events as needed.

Key Responsibilities

• Serve as the primary point of contact for Board Members, homeowners, committee members, and vendors.
• Manage the day-to-day operations of assigned community associations in accordance with management agreements, governing documents, and Association policies.
• Attend Board meetings, annual meetings, property inspections, project walk-throughs, and community events.
• Prepare Board meeting agendas, management reports, action item lists, and Board meeting packages.
• Partner with Association Boards to develop annual operating budgets.
• Review monthly financial statements and prepare management summaries for Board review.
• Prepare Requests for Proposals (RFPs), obtain competitive bids, negotiate vendor contracts, and oversee contractor performance.
• Coordinate maintenance projects, capital improvements, and vendor services from planning through completion.
• Conduct routine inspections of common areas and coordinate timely follow-up on maintenance items.
• Prepare annual homeowner disclosures, annual meeting notices, and financial statement mailings in compliance with Illinois statutes and governing documents.
• Maintain accurate homeowner and Association records.
• Utilize management tools including annual calendars, project trackers, procurement procedures, committee charters, resolution worksheets, and operating budgets.
• Provide professional recommendations to Association Boards regarding maintenance, operations, reserve planning, and capital improvement projects.
• Build strong relationships through proactive communication, responsiveness, and exceptional customer service.

Qualifications

• Illinois Community Association Manager (CAM) License required
• Community association management or property management experience required
• Strong interpersonal, communication, and customer service skills
• Excellent organizational, project management, and time management abilities
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Professional, self-motivated, and detail-oriented
• Proficient in Microsoft Office and Outlook

Why Join Property Specialists?

We know that exceptional communities begin with exceptional managers. That's why we invest in our employees by providing the support, resources, technology, and flexibility they need to succeed both professionally and personally.

• Salary: $50,000–$75,000 annually, based on experience
• Hybrid remote work environment
• 401(k) with company matching
• Affordable medical, dental, and life insurance
• Family-friendly, team-oriented culture
• Relaxed and collaborative work environment
• Partial tuition reimbursement toward continuing education
• Company-paid Illinois CAM license renewal fee and industry events
• Commission and bonus opportunities

Job Type: Full-time

Work Location: Hybrid remote based in Elgin, IL 60123