Community Aide (NCS) - Employees' and Elected Officials' Retirement System

City of Baltimore, Department of Planning; United States; On-site; USD 20,000 - 29,000; Part time

Job summary

The City of Baltimore, Department of Planning, is seeking a dependable Community Aide/Clerical temporary employee for the Retirement Systems (ERS) to support document management and front-line office tasks. A background check is required for positions of trust.

Responsibilities include scanning, indexing, and organizing records, handling office equipment, and maintaining electronic files while adhering to organizational guidelines. Probation applies for new hires.

Qualifications

• High School Diploma or GED required.
• Minimum one year of document management and clerical experience.
• Equivalency: combination of education and experience accepted.

Responsibilities

• Prepare and scan documents for electronic retention.
• Organize scanned documents for network and local drives.
• Copy, sort, and file records related to office activities and transactions.
• Operate document imaging equipment to create electronic files.
• Index and store digital paperwork according to guidelines.
• Perform other duties as assigned.

Skills

Customer service

Communication

Attention to detail

Critical thinking

Education

High School Diploma or GED

Tools

Microsoft 365

Job description

THIS IS A NON-CIVIL SERVICE POSITION Starting Pay: $18.00 Hourly

Get to Know Us Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team!

The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

Job Summary

The Retirement Systems (ERS) is seeking an individual who is dependable and focused on customer service, to fill a temporary non-civil service Community Aide/Clerical position. This is a position of trust. The individual selected for this position will be required to pass a criminal background check.

Essential Functions

• Prepare and scan various documents for electronic retention purposes
• Process and organize scanned documents in various formats for retention on network and local drives
• Copy, sort, and file records related to office activities, business transactions, and other matters
• Operate office machines including document imaging equipment to create electronic files
• Prepare index, digitalized paperwork, and electronically store images according to organizational guidelines
• Performs various other duties as needed or assigned

Work is performed in an office setting under supervision from an administrative superior. Work involves lifting and moving boxes short distances, reaching above shoulders or bending to retrieve boxes/files, and prolonged periods sitting at a desk and working on a computer.

Minimum Qualifications

• Education: High School Diploma or GED equivalent.
• Experience: Have one year of document management and clerical experience.
• Equivalency Notes: Have an equivalent combination of education and experience.

Knowledge, Skills, & Abilities

• Knowledge of Microsoft 365 – Intermediate level and above
• A strong work ethic and proactive critical thinking skills
• Ability to deal courteously with employees at all levels of government and to work effectively with varying temperament, both in person and by telephone
• Keen attention to detail and sound judgement
• Effective communication skills both verbal and written
• Ability to understand and follow complex written and oral instructions.
• Basic knowledge of accounting terminology and spreadsheets

Additional Information

Background Check Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed.

Probation All persons, including current City employees, selected for this position must complete a mandatory six-month probation.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Do not attach your request for accommodation to the application.

About the City

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER. In the City of Baltimore we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more? Explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team!

Questions regarding the application process should be directed to the Department of Human Resources Office of Recruitment at [phone], 711 (TTY), 7 E. Redwood Street, 16th Floor, Baltimore, MD 21202