Community Administrative & HR Operations Manager

Commonwealth Senior Living at Haddam; Haddam (CT); On-site; USD 60,000 - 65,000; Full time

Job summary

Commonwealth Senior Living at Haddam is seeking a Business Office Manager to oversee the community's Administrative and business functions. The role involves serving as the first point of contact for guests, vendors, and staff, and supporting the Executive Director to ensure smooth administrative operations.

The position requires an Associate degree with a preference for a Bachelor's, payroll/accounts payable/receivable experience, and strong computer skills. Proficiency with Yardi is requested.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Experience in administrative roles and/or bookkeeping is preferred.
• Experience with payroll, accounts payable and/or accounts receivable is preferred.
• Intermediate to high skill level with computer applications is essential.
• Comfort with a multi-line telephone system and message transfer is required.

Responsibilities

• Assist department heads with data entry in Yardi as needed.
• Supervise, coach, and mentor the receptionist.
• Act as community point of contact for HR and Accounting matters.
• Type memos, reports and other documents as requested.
• Maintain resident files, emergency contact numbers and on-call contact lists.
• Maintain confidentiality of resident information to protect rights.
• Know community services and rates.
• Process daily bank deposits.
• Maintain Resident Fund Accounts if applicable.
• Perform admin tasks in Yardi approved by ED.
• Compile data for Home Office as approved by ED.
• Process petty cash reimbursements bi-weekly, if applicable.
• Mail invoices and reports to Home Office in a timely manner.
• Track receipts for household accounts and attach to check stubs.

Skills

Organizational skills

Public relations

Payroll experience

Multiline phone system

Driving

Education

Associate degree

Bachelor's degree preferred

Tools

Yardi

Job description

Commonwealth Senior Living at Haddam is seeking a Business Office Manager to oversee the community's Administrative and business functions. The role involves serving as the first point of contact for guests, vendors, and staff, and supporting the Executive Director to ensure smooth administrative operations.

The position requires an Associate degree with a preference for a Bachelor's, payroll/accounts payable/receivable experience, and strong computer skills. Proficiency with Yardi is requested.