Community Operations & HR Manager

Commonwealth Senior Living; Haddam (CT); On-site; USD 60,000 - 65,000; Full time

Job summary

Commonwealth Senior Living is seeking a Business Office Manager to oversee the administrative and business functions of the community. You will be the first contact for guests, visitors, and vendors, presenting a courteous, professional image while supporting the Executive Director in daily operations.

Key duties include accounting liaison, HR liaison, and supervision of the receptionist, with data entry in Yardi, payroll and accounts payable/receivable support, and confidential handling of

Qualifications

• Minimum Associates’ Degree; Bachelors’ Degree preferred.
• Must be able to read, write, speak and understand the English language.
• Experience preferred in an administrative position and/or bookkeeping. Experience in payroll, accounts payable and/or accounts receivable, preferred.
• Intermediate to high skill level with computer application systems is essential.
• Must be comfortable with a multi-line telephone system, answering, taking messages and transferring calls.
• Acceptable driving record (required driver)
• Solid organizational skills and ability to meet deadlines.

Responsibilities

• Assist Department Heads, as needed, with entering appropriate data in Yardi.
• Supervise, coach, and mentor the Receptionist.
• Community point of contact for Human Resources and Accounting situations.
• Type memos, correspondence, reports, and other documents as requested.
• Maintains current file of residents, resident emergency telephone numbers, and emergency telephone numbers for on-call personnel, department extensions.
• Maintains confidentiality of all pertinent resident information to ensure that resident rights are protected.
• Knowledgeable about community services and rates.
• Responsible for making bank deposits daily.
• Maintain Resident Fund Accounts, if applicable.
• As approved by Executive Director, responsible for performing administrative tasks inYardi.
• As approved by Executive Director, responsible for compiling data, to be shared with the Home Office.
• Reconcile and transmit petty cash reimbursement requests bi-weekly, if applicable.
• Mails invoices,VEC Separation Reports, garnishments, etc. to Home Office in timely manner.
• Responsible for keeping track of receipts for household account, attaching to check stubs and mailing to Business Office monthly.
• Handles semi-monthly supply orders (office, nursing, housekeeping, uniforms, etc.).

Skills

Yardi

Bookkeeping

Communication skills

Organizational skills

Microsoft Office

Phone system

Education

Associate's degree

Bachelor's degree

Tools

Payroll software

Accounting systems

Job description

Commonwealth Senior Living is seeking a Business Office Manager to oversee the administrative and business functions of the community. You will be the first contact for guests, visitors, and vendors, presenting a courteous, professional image while supporting the Executive Director in daily operations.

Key duties include accounting liaison, HR liaison, and supervision of the receptionist, with data entry in Yardi, payroll and accounts payable/receivable support, and confidential handling of