Community Admin & Liaison Specialist

Associa; San Diego (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

Associa in San Diego, CA is seeking an Assistant Community Manager to provide clerical and administrative support to the Community Manager and homeowners, acting as liaison with vendors, board members and the CSSC, ensuring documentation and reporting are accurate and timely.

Responsibilities include updating documents, assisting in board meeting materials, preparing newsletters, handling mail and print jobs, supporting ARB applications, and helping monitor delinquency and collections.

Qualifications

• High school diploma or GED required.
• Associate's degree is strongly preferred.
• Minimum one year of customer service experience.
• Experience in community associations or property management is a plus.
• Proficient in Microsoft Office and basic clerical tasks.

Responsibilities

• Update and file association documents for Community Managers.
• Assist in preparing agendas, update management reports, and board meeting packages.
• Prepare annual disclosure packages and annual meeting notices.
• Update homeowner and association information in C3 and shared files.
• Process mail, print jobs, scanning, and general office support.
• Assist Community Manager with ARB applications and on-site inspections.
• Assist with issuing key fobs, pool passes, and access keys.
• Prepare newsletters, flyers, and notices to inform homeowners.
• Monitor client delinquency rates and collections.
• Assist with proposals, repair quotes, and insurance notifications.

Skills

Customer service

Office organization

Communication skills

Multitasking

Professionalism

Education

High School Diploma or GED

Associate's Degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Associa in San Diego, CA is seeking an Assistant Community Manager to provide clerical and administrative support to the Community Manager and homeowners, acting as liaison with vendors, board members and the CSSC, ensuring documentation and reporting are accurate and timely.

Responsibilities include updating documents, assisting in board meeting materials, preparing newsletters, handling mail and print jobs, supporting ARB applications, and helping monitor delinquency and collections.