Communications Department - Advertising Student Assistant (23/24) - FWS

PeopleAdmin, Inc.; La Verne (CA); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Paid Sick Leave

Retirement Plan

Healthcare eligibility under ACA

Workers' Compensation Insurance

Job summary

University of La Verne is seeking a part-time Student Advertising Coordinator to act as the liaison between external advertising vendors and internal teams, coordinating ad placements for Campus Times and La Verne Magazine.

You will handle inquiries, manage invoices, and keep detailed records, working closely with the Journalism Operations Manager to ensure timely ads and accurate billing.

Qualifications

• Applicant must be a self-starter, highly-motivated, responsible, organized and detail-oriented.
• Knowledge of MS Office and Excel and have strong customer service experience.

Responsibilities

• Be the point person between external advertising vendors and internal ad customers.
• Coordinate with the Communications Department to ensure ads run on schedule.
• Process, print and submit monthly invoices for ads.
• Submit completed invoices to the Department Coordinator monthly.
• Maintain records of conversations, ad specifics and agreements.
• Meet monthly with Operations Manager to update on new advertising.

Skills

Self-starter

Strong customer service

Tools

MS Office

Excel

Job description

Student Position Type

Appointment Type

Appointment Type Part-Time

FTE

Work Schedule

Monday – Friday, Hours Based on Candidate’s Class Schedule.

Department Manager

Hiring Manager

Hiring Manager Eric Borer, Shane Rodrigues

Number of Vacancies

Number of Vacancies 1

Position Summary Information for Announcement

University Overview

Diversity Statement

The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.

Job Description Summary

To serve as the point person between outside advertising vendors and internal ad customers and the Communications Department in coordinating and receiving payment for ads placed in the students publications – The Campus Times and La Verne Magazine.

Specific Duties

• Willingness to cold call and secure ad sales from local businesses.
• Check-on, respond to and follow-up on all email, phone and in-person inquiries pertaining to advertising.
• Document and maintain accurate, detailed and organized records of conversations, ad specifics and agreements.
• Communicate regularly with Journalism Operations Manager to ensure ads run on time.
• Process, print and submit monthly invoices to both internal and external ad customers.
• Submit completed and signed invoices from internal customers to Department Coordinator on a monthly basis.
• Submit ad requests to Journalism Operations Manager on or before set deadlines.
• Meet with Operations Manager on a monthly basis to provide updates on new advertising

Minimum Qualifications

• Applicant must be a self-starter, highly-motivated, responsible, organized and detail-oriented.

Preferred Qualifications

• Knowledge of MS Office and Excel and have strong customer service experience.

Benefits Summary

• One hour of Paid Sick Leave for every 30 hours worked, with a maximum accrual of 24 hours of Paid Sick Leave per year and capped at 48 hours.
• University of La Verne Defined Contribution Retirement Plan – can contribute employee voluntary contributions, excluding wages derived from federal work study funds.
• In accordance with the Affordable Care Act ( ACA ), employees who work an average of 30 or more hours per week, will be eligible for medical coverage through the University of La Verne.
• Covered under the University of La Verne Workers Compensation Insurance.

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