Commercial Service & Project Admin

Tecta America Corp.; Gary (IN); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Health Insurance

401(k)

Paid Time Off

Weekly Pay

Job summary

Tecta America Corp. in Gary, IN seeks a highly organized Commercial Service & Project Administrator to support service and construction projects from initial requests through billing and closeout. The role emphasizes document control, scheduling, and cross‑department coordination.

The ideal candidate has strong multitasking ability, attention to detail, and proficiency with MS Office. You will work closely with service managers, estimators, accounting, subcontractors, and customers to keep

Qualifications

• Experience in commercial construction administration, service administration, project coordination, or related field preferred.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Experience with work orders, change orders, purchase orders, project documentation, and financial data entry.
• Familiarity with construction plans, specifications, and subcontractor documentation.
• Working knowledge of job costing, billing, and accounting processes.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Experience with construction management, service management, or accounting software preferred.
• Strong written and verbal communication skills.
• Ability to work independently, maintain accurate records, and follow through on administrative tasks.

Responsibilities

• Project Documentation & Tracking: Maintain and organize project documentation throughout the construction lifecycle.
• Pre-Construction & Estimating Support: Manage new estimate requests and bids.
• Purchase Order Administration: Prepare and track purchase orders and vendor docs.
• Change Order Management: Submit and track change orders with clients and subs.
• Financial & Accounting Entry: Enter approved change orders and budgets in systems.
• Submittal Management: Coordinate and track project submittals for deadlines.
• Billing Coordination: Ensure supporting docs for invoicing are complete.
• Project Closeout: Organize closeout docs, warranties, and punch lists.
• Service Request & Work Order Management: Track service requests from initiation to completion.
• Service Scheduling Coordination: Coordinate service schedules with management.

Skills

Project coordination

Organizational skills

Multitasking

Documentation & recordkeeping

Communication

Financial data entry

Scheduling

MS Office

Tools

MS Office Suite

Construction management software

Job description

Tecta America Corp. in Gary, IN seeks a highly organized Commercial Service & Project Administrator to support service and construction projects from initial requests through billing and closeout. The role emphasizes document control, scheduling, and cross‑department coordination.

The ideal candidate has strong multitasking ability, attention to detail, and proficiency with MS Office. You will work closely with service managers, estimators, accounting, subcontractors, and customers to keep