Commercial Property Manager Assistant – In-Office

BKM Management Company; Florida; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive Pay + Bonus

Medical, Dental, Vision, Life, Pet, &

Paid Time Off

401k Plan + Match

Professional Development Resources

Fun Work Vibe

Job summary

BKM Management Company in Central Florida is seeking an Assistant Property Manager to support the Property Manager and ensure strong cash flow, tenant satisfaction, and property upkeep. The role requires being in-office 5 days a week and involves a broad range of administrative and property management duties.

The ideal candidate will have 3-5 years in commercial property management, a Bachelor’s in real estate or business, strong communication, and proficiency in Yardi and MS Office.

Qualifications

• Bachelor’s degree in real estate or other business discipline preferred.
• 3-5 years of work experience in a property management role within commercial real estate.
• Excellent written and oral communication skills.
• Ability to speak and write diplomatically.
• Strong organizational and administrative skills with a keen attention to detail.
• Strong computer skills including Microsoft Office system.
• Motivated and results-driven with strong work ethic.
• Exercise discretion and independent judgement.
• Yardi experience a plus.
• Champion the use of AI and emerging technologies to improve process efficiency.

Responsibilities

• Complete a broad variety of administrative tasks for the office.
• Prepare various documents using Excel and Word.
• Ensure general office organization, filing, and scanning support.
• Support the property team with various ad-hoc projects.
• Act as Receptionist by answering and directing phone calls.
• Code and submit invoices daily through Yardi accounts payable system.
• Weekly collections follow up on delinquent accounts.
• Twice per month accounts receivable and collections reporting to senior PM team and corporate team with detailed notes.
• Respond to tenant work orders and ensure they are completed timely.
• Complete tenant billbacks monthly and submit them to the Property Manager for approval prior to processing them in the accounting system.
• Set up job codes and input capital contracts for unit rollovers and other property management driven capital projects in Yardi.
• Review and complete all assigned tasks in ASANA.
• Prepare vendor contracts and cancellations.
• Process new vendor set ups.
• Draft and complete contracts in DocuSign for new contracts if vendor is not a Master Vendor or if the contract amount exceeds $15,000.
• Maintain tenant information database.
• Maintain “Critical Dates” report which lists all tenant anniversaries, lease expirations, options, rent increase dates, etc.
• Assist with preparation of annual operating budgets and reports for each property.
• Assist with preparation of annual operating expense reconciliations.

Job description

BKM Management Company in Central Florida is seeking an Assistant Property Manager to support the Property Manager and ensure strong cash flow, tenant satisfaction, and property upkeep. The role requires being in-office 5 days a week and involves a broad range of administrative and property management duties.

The ideal candidate will have 3-5 years in commercial property management, a Bachelor’s in real estate or business, strong communication, and proficiency in Yardi and MS Office.