Assistant Commercial Property Manager

Career Strategies; Phoenix (AZ); In loco; USD 52.000 - 76.000; Tempo pieno

Descrizione del lavoro

Career Strategies in Phoenix is seeking an Assistant Commercial Property Manager to support the Property Manager in day-to-day operations of a commercial office portfolio. You will be the primary contact for tenant relations, vendor coordination, rent collection, and building maintenance tracking to uphold first-class standards.

This role requires 2–4 years in commercial real estate, a bachelor’s degree preferred, and proficiency with MS Office and property management software such as Yardi or

Competenze

• 2–4 years of commercial real estate or property management experience.
• Bachelor’s degree in Real Estate, Business Administration, or related field preferred.
• Proficiency in MS Office and industry property management software (Yardi, MRI, Building Engines).
• Real Estate license preferred or willingness to obtain if required.

Mansioni

• Serve as a primary day-to-day contact for office tenants, addressing service requests, inquiries, and complaints with a high level of customer service.
• Coordinate tenant move-ins, move-outs, suite orientations, and building events.
• Assist in drafting and distributing tenant correspondence, building memos, emergency updates, and operational notices.
• Support emergency preparedness programs, including life safety drills, floor warden training, and compliance with local fire and safety codes.
• Monitor daily operations of service providers, including janitorial, security, landscaping, parking, and HVAC maintenance vendors.
• Assist with the bidding process, draft service contracts, track vendor insurance certificates, and maintain contract expiration files.
• Conduct regular property and common-area inspections to ensure high-visibility upkeep, safety compliance, and proactive equipment maintenance.
• Assist with oversight of tenant improvements (TIs), capital projects, and vendor scheduling.
• Assist with accounts receivable and payable (AP/AR), including rent collection, tracking aged delinquencies, processing invoices, and coding expenses.
• Support the annual budget preparation process, monthly financial reporting, CAM reconciliations, and variance tracking.
• Maintain and abstract commercial lease files, track critical dates (options, expirations, rent bumps), and manage space accounting records.
• Generate and review periodic property reports using property management software.

Conoscenze

Tenant relations

Operations coordination

Customer service

Communication

Problem solving

Multi-tasking

Formazione

Bachelor’s degree in Real Estate, Business Administration, or related field

Strumenti

Microsoft Excel

Microsoft Word

Outlook

Yardi

MRI

Building Engines

Descrizione del lavoro

Job Summary

The Assistant Commercial Property Manager supports the Property Manager in the day-to-day operational, financial, and administrative management of a commercial office portfolio. This role acts as a primary point of contact for tenant relations, vendor coordination, accounts receivable/payable support, and building maintenance tracking to ensure first-class property standards.

Key Responsibilities

Tenant Relations & Operations

• Serve as a primary day-to-day contact for office tenants, addressing service requests, inquiries, and complaints with a high level of customer service.
• Coordinate tenant move-ins, move-outs, suite orientations, and building events.
• Assist in drafting and distributing tenant correspondence, building memos, emergency updates, and operational notices.
• Support emergency preparedness programs, including life safety drills, floor warden training, and compliance with local fire and safety codes.

Vendor & Facilities Management

• Monitor daily operations of service providers, including janitorial, security, landscaping, parking, and HVAC maintenance vendors.
• Assist with the bidding process, draft service contracts, track vendor insurance certificates, and maintain contract expiration files.
• Conduct regular property and common-area inspections to ensure high-visibility upkeep, safety compliance, and proactive equipment maintenance.
• Assist with oversight of tenant improvements (TIs), capital projects, and vendor scheduling.

Financial & Administrative Support

• Assist with accounts receivable and payable (AP/AR), including rent collection, tracking aged delinquencies, processing invoices, and coding expenses.
• Support the annual budget preparation process, monthly financial reporting, CAM (Common Area Maintenance) reconciliations, and variance tracking.
• Maintain and abstract commercial lease files, track critical dates (options, expirations, rent bumps), and manage space accounting records.
• Generate and review periodic property reports using property management software.

Qualifications & Requirements

• Experience: 2–4 years of commercial real estate or property management experience, preferably supporting Class A office properties.
• Education: Bachelor’s degree in Real Estate, Business Administration, or a related field is preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and industry property management/accounting software (such as Yardi, MRI, or Building Engines).
• Licenses/Certifications: Real Estate License preferred (or willingness to obtain within an agreed timeframe if required by local state regulations).
• Soft Skills: Strong written and verbal communication skills, multi-tasking capabilities under tight deadlines, and proactive problem-solving judgment.