Commercial Property Manager

WMFHA; Melbourne (FL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

WMFHA in Melbourne, FL seeks an experienced Commercial Property Manager to oversee operations, financial performance, tenant relations, and property condition across a portfolio of commercial assets.

The ideal candidate balances owners', tenants', vendors', and internal teams' needs with strong communication, financial, and problem-solving skills to maintain high standards and profitability.

Qualifications

• 3+ years of commercial property management experience.
• Experience managing office, retail, industrial, or mixed-use assets.
• Strong understanding of commercial leases, tenant relations, building operations, and property financials.
• Excellent organizational and time-management skills; able to manage multiple priorities.
• Strong written and verbal communication skills.
• Negotiation with vendors, contractors, and tenants.
• Strong financial and analytical skills with operating budgets and expense management.
• Proficiency with Microsoft Office, Excel and Outlook.

Responsibilities

• Oversee day-to-day operations of assigned commercial properties (office, retail, industrial, or mixed-use).
• Serve as primary contact for tenants and maintain professional relationships.
• Coordinate property maintenance, repairs, and building services.
• Manage third-party vendors, contracts, and bids against policy.
• Prepare and manage annual operating budgets, forecasts, and CAPEX plans.
• Monitor income/expenses and identify cost-saving opportunities.
• Review invoices, POs, and vendor contracts per company policy.
• Manage tenant lease administration including renewals and escalations.
• Coordinate tenant move-ins/outs and building projects.
• Conduct regular property inspections and ensure standards.
• Respond promptly to tenant concerns and emergencies.
• Maintain property records and documentation.
• Ensure compliance with codes, safety, and environmental requirements.
• Assist with capital projects from planning to completion.
• Prepare periodic property management and financial reports.

Skills

Tenant relations

Budgeting

Vendor management

Communication

Problem solving

Operations management

Analytical skills

MS Excel

Outlook

Education

Bachelor's degree in Real Estate, Business, Finance, Property Management (preferred)

Tools

Property management software

MS Excel

MS Outlook

Job description

We are seeking an experienced and highly organized Commercial Property Manager to oversee the day-to-day operations, financial performance, tenant relationships, and overall condition of a portfolio of commercial properties.

The ideal candidate is a proactive professional with strong communication, financial, and problem-solving skills who can effectively balance the needs of property owners, tenants, vendors, and internal teams. This role is responsible for ensuring properties are well-maintained, financially successful, compliant, and operated to a high standard.

Key Responsibilities

• Manage the day-to-day operations of assigned commercial properties, including office, retail, industrial, or mixed-use assets.
• Serve as the primary point of contact for tenants and maintain strong, professional tenant relationships.
• Coordinate property maintenance, repairs, preventative maintenance, janitorial services, landscaping, security, and other building services.
• Manage and oversee third-party vendors, contractors, and service providers, including obtaining bids and monitoring performance.
• Prepare and manage annual operating budgets, forecasts, and capital improvement plans.
• Monitor property income and expenses and identify opportunities to improve operating performance and reduce costs.
• Review and approve invoices, purchase orders, and vendor contracts in accordance with company policies.
• Manage tenant lease administration, including lease compliance, renewals, rent escalations, insurance requirements, and other lease obligations.
• Coordinate tenant move-ins, move-outs, construction, improvements, and other building projects.
• Conduct regular property inspections and ensure buildings, common areas, and grounds are maintained to company standards.
• Respond promptly and professionally to tenant concerns, emergencies, and property-related issues.
• Maintain accurate property records, reports, contracts, certificates of insurance, and other documentation.
• Ensure compliance with applicable building codes, safety regulations, environmental requirements, and local ordinances.
• Assist with capital projects and major repairs from planning and budgeting through completion.
• Prepare regular property management and financial reports for ownership and senior management.
• Identify and implement initiatives that enhance tenant satisfaction, property value, and operational efficiency.
• Participate in emergency response and after-hours situations when required.

Qualifications

• 3+ years of commercial property management experience preferred.
• Experience managing commercial real estate assets such as office, retail, industrial, or mixed-use properties.
• Strong understanding of commercial leases, tenant relations, building operations, and property financials.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Demonstrated ability to negotiate with vendors, contractors, and tenants.
• Strong financial and analytical skills, including experience with operating budgets and expense management.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience with property management or accounting software is a plus.
• Ability to work independently, make sound decisions, and proactively resolve problems.
• Strong customer-service mindset and professional demeanor.
• Bachelor's degree in Real Estate, Business, Finance, Property Management, or a related field is preferred but not required.