Commercial Property Manager

TERRENCE J. ROSE, INC.; Livermore (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Terrence J. Rose, Inc. is a Livermore-based commercial real estate firm seeking an on-site, full-time Property Manager to oversee East Bay properties and support 100+ tenants in the Tri-Valley.

The role begins with administrative duties under the on-site senior property manager and firm principals, with growth potential into a senior property management position as performance demonstrates capability.

Qualifications

• Experience with MRI, Yardi, or other accounting/property management platforms.
• Coding and entering invoices.
• Prepare monthly tenant rent invoices.
• Prepare annual tenant CAM reconciliations and budgets.
• Prepare annual building budgets.
• Calculate and post monthly management fees.
• Assist, respond, and promptly follow-up to tenant service requests.
• Maintain, encourage, and enhance excellent tenant relations.
• Be accessible at all times for tenants.
• Monitor lease expirations and contact tenant regarding renewal options.
• Handle tenant complaints and resolve professionally.

Responsibilities

• Accounts payable management: coding/invoicing and rent invoicing.
• Prepare CAM reconciliations and annual budgets.
• Prepare and post monthly management fees.
• Respond to tenant service requests and maintain tenant relations.
• Monitor lease expirations and renewal options.

Skills

Tenant relations

Administrative skills

Communication

Tools

MRI

Yardi

Job description

Company Description

Terrence J. Rose, Inc. is a commercial real estate development, investment, and property management firm based in Livermore, CA. The firm and its related entities own office, R&D, industrial, retail, and multi-family properties in Silicon Valley, the East Bay, and Texas.

The position of property manager is an on-site, full-time, commercial property management position to manage the firm's East Bay real estate and support 100+ tenants in the Tri-Valley.

The role of property manager is complex, broad, engaging and intrinsically rewarding. Initially, the property manager's duties will be administerial and supportive of the on-site senior property manager and the firm's principals. With the passage of time and the demonstrated ability to perform all aspects of the position, growth opportunities are afforded by a pathway to a senior property management position.

Job Description

Accounts Payable

• Experience with MRI, Yardi, or other accounting/property management related platforms.
• Coding and entering invoices.
• Prepare monthly tenant rent invoices.
• Prepare annual tenant CAM reconciliations and budgets.
• Prepare annual building budgets.
• Calculate and post monthly management fees.
• Assist, respond, and promptly follow-up to tenant service requests.
• Maintain, encourage, and enhance excellent tenant relations.
• Be accessible at all times for tenants.
• Monitor lease expirations and contact tenant regarding renewal options.
• Handle tenant complaints and resolve in an expeditious and professional manner.

Building Maintenance

• Oversee and schedule routine maintenance.
• Monitor and negotiate service contracts.
• Schedule and monitor emergency work.
• Clean, paint, and prepare vacant units for lease.
• Have sufficient knowledge of construction practices, building standards, and local building codes.

General Property Management

• Monitor and manage building systems.
• Maintain records and account for all keys.
• Perform tenant move-in/move out inspections.
• Prepare Security Deposit refunds.
• Perform property tours with lenders, insurance providers, vendors, etc. as required.

Leasing and Marketing

• Developleasing flyers and marketing materials.
• Maintain a current broker mailing list and distribute flyers.
• Routinely update the company website with current availabilties.
• Tour available space with brokers and tenants.
• Familiarize yourself with all lease provisions and forms.
• Know the difference between full-service office, light industrial, NNN, ground, and retail leases.
• Respond to brokers letters of Intent and negotiate leases.
• Type tenant leases.

Administrative

• Set-up and maintain lease files.
• Maintain and manage tenant and vendor certificates of insurance.
• Collect monthly rent and follow-up on late payments.
• Maintain and manage a tenant contact list.
• Notary Public preferred.

Salary and Benefits

• Salary commensurate with experience.
• Benefits to be discussed upon a formal interview.