Commercial Property Management Coordinator

BG Staffing, Inc.; Houston (TX); On-site; USD 54,000 - 66,000; Full time

Job summary

BG Staffing, Inc. in Houston, TX, seeks a Commercial Property Administrator to provide administrative, operational, and financial support to the Property Management team.

This role helps maintain efficient property operations through accurate recordkeeping, tenant and vendor coordination, financial support, and compliance tracking. The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple priorities while providing professional service to tenants, vendors, and

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Previous administrative or property management experience preferred.
• Strong organizational and time-management skills with excellent attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and SharePoint; experience with property management software is a plus.

Responsibilities

• Provide administrative support to Property Managers and the Property Management team.
• Maintain accurate property, tenant, lease, vendor, and compliance records in SharePoint and other systems.
• Prepare and maintain correspondence, reports, leases, notices, and other property documentation.
• Coordinate tenant onboarding, move-ins/move-outs, vendor appointments, inspections, and site visits.
• Serve as an administrative contact for tenants, vendors, and contractors.
• Coordinate vendor documentation, work orders, invoices, contracts, insurance certificates, and utilities.
• Assist with invoice processing, rent roll updates, accounts receivable tracking, budget monitoring, and expense reporting.
• Support monthly and quarterly reporting, audits, reconciliations, and financial reviews.
• Track certificates of insurance, licenses, permits, contracts, and other compliance requirements.
• Monitor deadlines, renewals, outstanding items, and action items for the Property Management team.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Teamwork

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office

SharePoint

Property management software

Job description

Location: Houston, TX 77027 (Galleria Area)

Pay: $60,000 - (depending on experience)

**MUST HAVE COMMERCIAL REAL ESTATE EXPERIENCE, NO EXCEPTIONS**

Job Summary

The Commercial Property Administrator provides administrative, operational, and financial support to the Property Management team. This role helps maintain efficient property operations through accurate recordkeeping, tenant and vendor coordination, financial support, and compliance tracking.

The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple priorities while providing professional service to tenants, vendors, and internal teams.

Key Responsibilities

• Provide administrative support to Property Managers and the Property Management team.
• Maintain accurate property, tenant, lease, vendor, and compliance records in SharePoint and other systems.
• Prepare and maintain correspondence, reports, leases, notices, and other property documentation.
• Coordinate tenant onboarding, move-ins/move-outs, vendor appointments, inspections, and site visits.
• Serve as an administrative contact for tenants, vendors, and contractors.
• Coordinate vendor documentation, work orders, invoices, contracts, insurance certificates, and utilities.
• Assist with invoice processing, rent roll updates, accounts receivable tracking, budget monitoring, and expense reporting.
• Support monthly and quarterly reporting, audits, reconciliations, and financial reviews.
• Track certificates of insurance, licenses, permits, contracts, and other compliance requirements.
• Monitor deadlines, renewals, outstanding items, and action items for the Property Management team.
• Assist with meetings, mailings, special projects, process improvements, and general office support.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Previous administrative or property management experience preferred.
• Strong organizational and time-management skills with excellent attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and SharePoint; experience with property management software is a plus.

BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.