Commercial Property Administrator

Bishop & Company, Inc.; Honolulu (HI); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Direct hire opportunity

Competitive benefits package

Job summary

Bishop & Company, Inc. in Honolulu is seeking a Commercial Property Administrator to support day-to-day operations of a portfolio of commercial properties.

You will work with Property Managers, tenants, vendors, and accounting teams to ensure smooth operations and timely responses to service requests. The role emphasizes administrative excellence, tenant relations, and coordination of move-ins/move-outs, invoices, and inspections, with opportunities for career growth in a well-established Hawaii

Qualifications

• Strong administrative and customer service abilities.
• Exceptional organization and multitasking skills.
• Experience with accounts payable/receivable and lease administration is desirable.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Familiarity with property management software (MRI, Yardi, AVID, Corrigo) is a plus.

Responsibilities

• Serve as a primary contact for tenants and assist with service requests and tenant relations.
• Coordinate tenant move-ins/move-outs, contractor access, and vendor scheduling.
• Track work orders, maintenance requests, contracts, lease dates, and insurance certificates.
• Maintain property files, lease documents, contracts, and records.
• Review invoices and support accounts payable/receivable and month-end reporting.
• Assist with inspections, vendor coordination, and maintenance activities.
• Support budgeting, reporting, lease administration, and special projects.
• Maintain accurate records in PM systems and spreadsheets.

Skills

Administrative skills

Organizational skills

Customer service

MS Office

Property management software

Tools

MRI

Yardi

AVID

Corrigo

Job description

Location: Honolulu, HI 96816. Salary: $60,000 - $65,000 annually. Job Type: Full-Time | Direct Hire.

Bishop & Company is seeking a Commercial Property Administrator on behalf of a well-established commercial real estate organization in Honolulu. This role is ideal for a highly organized professional who enjoys providing administrative, tenant relations, and operational support in a fast-paced commercial property management environment. The successful candidate will work closely with Property Managers, tenants, vendors, and accounting teams to help ensure the efficient day-to-day operation of a portfolio of commercial properties.

Key Responsibilities

• Serve as a primary point of contact for tenants and assist with service requests, property communications, and tenant relations.
• Coordinate tenant move-ins, move-outs, contractor access, and vendor scheduling.
• Track work orders, maintenance requests, contracts, lease dates, and insurance certificates.
• Maintain organized property files, lease documents, contracts, and operational records.
• Review invoices, assist with accounts payable and accounts receivable processes, and support month-end reporting.
• Assist with property inspections, vendor coordination, and maintenance activities.
• Support budgeting, reporting, lease administration, and special projects.
• Maintain accurate records within property management systems and spreadsheets.

Qualifications

• Previous experience in commercial property management, real estate, facilities management, or a related field preferred.
• Strong administrative, organizational, and customer service skills.
• Experience with accounts payable, accounts receivable, invoice coding, or lease administration is highly desirable.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
• Experience with MRI, Yardi, AVID, Corrigo, or similar property management software is a plus.
• Valid driver's license required.

What We're Looking For

• Strong organizational and follow-through skills
• Excellent customer service and communication abilities
• A proactive and detail-oriented approach
• Ability to work independently and collaboratively
• Professionalism, discretion, and accountability

Compensation & Benefits

• $60,000 - $65,000 annual salary
• Direct hire opportunity
• Competitive benefits package
• Career growth with a respected Hawaii organization

Equal Opportunity Employer – Disability and Veteran