Commercial Project Admin & Data Coordinator

Maumee-River-Roofing; Fort Wayne (IN); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, and vision insurance

401(k) retirement plan

Paid time off

Paid holidays

Professional development opportunities

Stable, year-round office position

Team-oriented work environment

Job summary

Maumee-River-Roofing is seeking a Commercial Data Administrator in Fort Wayne, IN. The role supports sales, production, and administration by managing project data, invoicing, permits, warranties, and communications from start to finish.

This position emphasizes organization, customer service, and precise record-keeping across project stages, with typical full-time hours and competitive pay.

Qualifications

• Associate degree in Business Administration or related field or equivalent work experience.
• 1–2 years of administrative or office experience.
• Strong organizational skills and attention to detail.
• Excellent customer service and communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Proficiency with Microsoft Office and/or Google Workspace.
• Ability to learn new software and CRM systems quickly.

Responsibilities

• Serve as liaison between Sales and Production for project approvals.
• Create schedules of values and product data submittals.
• Maintain accurate project records and documentation in company systems.
• Update CRM records throughout each stage of the project lifecycle.
• Request and maintain COIs for active projects.
• Create and organize project folders with documentation.
• Verify project information entered by estimators for accuracy.

Skills

Customer service

Organizational skills

Communication

Attention to detail

Education

Associate degree in Business Administration

Tools

Microsoft Office

Google Workspace

CRM systems

Job description

Maumee-River-Roofing is seeking a Commercial Data Administrator in Fort Wayne, IN. The role supports sales, production, and administration by managing project data, invoicing, permits, warranties, and communications from start to finish.

This position emphasizes organization, customer service, and precise record-keeping across project stages, with typical full-time hours and competitive pay.