Litigation Legal Secretary - Commercial

Howard-Sloan Search; New York (NY); Hybrid; USD 80,000 - 110,000; Full time

Job summary

Howard-Sloan Search seeks an experienced Commercial Litigation Legal Secretary to support attorneys in its New York office. The role requires five+ years of mid-to-large firm experience, strong document production, and hands-on state and federal filings.

Responsibilities include drafting and finalizing pleadings, managing calendars, e-filing, preparing trial binders, and coordinating with clients and court personnel.

Qualifications

• At least five years of commercial litigation secretarial/assist experience at a mid-to-large law firm.
• Strong knowledge of litigation procedures, deadlines, electronic filing and document service.
• Excellent proofreading, document formatting, organizational, and communication skills.
• Ability to manage competing priorities and meet tight deadlines.
• Proficiency with Microsoft Office 365 (Word/Outlook; Excel/PowerPoint).
• Experience with litigation tools listed in qualifications.

Responsibilities

• Draft, edit, format, proofread, and finalize pleadings, briefs, and other legal documents.
• Prepare and submit electronic filings in state, federal, and bankruptcy courts; coordinate service of documents.
• Create and update tables of authorities and tables of contents using Best Authority.
• Prepare hyperlinked briefs using Lexis and Westlaw and create bookmarked PDFs.
• Support trial preparation by organizing exhibits and coordinating court appearance logistics.
• Manage attorney calendars, meetings, deadlines, travel arrangements, and related logistics.
• Enter and edit attorney time using billing systems (Aderant, Intapp); assist with expenses.
• Handle routine administrative duties and provide coverage for other legal support staff.

Skills

Commercial litigation experience

Proofreading and formatting

Time management under deadlines

Communication skills

Notary Public

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

Litera

CompareDocs

Best Authority

iManage

Nuance PDF Converter

Aderant

Intapp Time

Intapp Billstream

BigHand

DocuSign

Job description

Salary: $80,000–$110,000 base, depending on experience

Position Type: Full-time, non-exempt

Reports To: Office Manager

An established, full-service corporate law firm is seeking an experienced Commercial Litigation Legal Secretary to support attorneys in its New York office. The firm represents clients ranging from Fortune 500 companies to emerging businesses and offers a collaborative environment, varied assignments, and opportunities for professional development.

The ideal candidate brings at least five years of commercial litigation support experience at a mid-to-large law firm, strong document-production skills, and hands-on experience with state and federal court filings.

Responsibilities

• Draft, edit, format, proofread, and finalize pleadings, briefs, correspondence, and other legal documents.
• Compare and revise documents using Litera and CompareDocs; convert and clean up documents to meet firm formatting standards.
• Prepare and submit electronic filings in state, federal, and bankruptcy courts, and coordinate service of documents.
• Create and update tables of authorities and tables of contents using Best Authority.
• Prepare hyperlinked briefs using Lexis and Westlaw and create bookmarked PDFs.
• Support trial preparation by organizing exhibits, assembling trial binders, and coordinating court appearance logistics.
• Conduct electronic searches, obtain file histories and reference materials, and maintain organized litigation files.
• Manage attorney calendars, meetings, deadlines, travel arrangements, and related logistics.
• Communicate professionally with clients, attorneys, court personnel, and outside parties.
• Enter and edit attorney time using Aderant and Intapp, assist with billing-related tasks, and prepare expense reports.
• Handle routine administrative duties and provide coverage for other legal support professionals as needed.

Qualifications

• Five or more years of commercial litigation legal secretarial or legal assistant experience at a mid-to-large law firm.
• Strong knowledge of litigation procedures, court deadlines, electronic filing, and document service.
• Excellent proofreading, document formatting, organizational, and communication skills.
• Ability to manage competing priorities, work independently, and deliver accurate work under tight deadlines.
• Proficiency with Microsoft Office 365, particularly Word and Outlook, along with Excel and PowerPoint.
• Experience with litigation support tools, including Litera, CompareDocs, Best Authority, iManage, Nuance PDF Converter, Aderant, Intapp Time, Intapp Billstream, BigHand, and DocuSign.
• Comfort using Zoom and Microsoft Teams.
• Current Notary Public commission or willingness to obtain one within six months of employment.
• Flexibility to occasionally arrive early or stay late based on business needs.
• High school diploma required; associate or bachelor’s degree preferred.

Compensation and Benefits

The base salary range is $80,000–$110,000, based on qualifications, experience, and certifications.

Benefits include:

• Medical, dental, vision, and life insurance
• Short-term and long-term disability coverage
• 401(k) plan
• 18 days of annual PTO, increasing to 25 days after five years of service, plus paid holidays and floating holiday(s)
• Health Savings and Flexible Spending Accounts
• Gym reimbursement and Employee Assistance Program

This is a hybrid position based in New York City. Additional responsibilities may be assigned as business needs evolve.

The firm is an equal opportunity employer and considers applicants without regard to any characteristic protected by applicable law.