Commercial Leasing Admin & Tour Coordinator (In-Office)

Ascendhire; New York (NY); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Paid time off

Holidays

401K

Health insurance

Vision insurance

Dental insurance

Life insurance

Job summary

Ascendhire is seeking a Commercial Leasing Administrative Assistant to support the Leasing Director in a busy in-office setting in Manhasset, NY. The role covers inquiry responses, tour scheduling, and lease package preparation while ensuring excellent customer service to prospective and current residents/tenants.

The ideal candidate will have 1–2+ years in administrative or leasing-related roles, strong organization, and proficiency with MS Office and property management software (Yardi,

Qualifications

• High school diploma or equivalent required; some college or relevant certification preferred.
• 1–2+ years of administrative, customer service, or leasing/property management experience preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills with a professional, customer-service-oriented approach.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with property management software (e.g., Yardi, AppFolio).
• Ability to work independently and as part of a team.

Responsibilities

• Assist Leasing Director and respond to leasing inquiries; provide information on availability and pricing.
• Schedule and coordinate property tours/showings and follow up with prospects.
• Prepare lease packages, renewals, notices, and related documents accurately and in compliance with policies and laws.
• Assist with general office administration regarding leasing, including answering phones, managing correspondence, preparing reports, and supporting the leasing team as needed.
• Must be detail oriented, incredibly organized and have impeccable follow up skills.

Skills

Organizational skills

Attention to detail

Multi-tasking

Professional communication

Customer service mindset

Education

High school diploma or equivalent

Some college or relevant certification

Tools

Microsoft Office

Yardi

AppFolio

Job description

Ascendhire is seeking a Commercial Leasing Administrative Assistant to support the Leasing Director in a busy in-office setting in Manhasset, NY. The role covers inquiry responses, tour scheduling, and lease package preparation while ensuring excellent customer service to prospective and current residents/tenants.

The ideal candidate will have 1–2+ years in administrative or leasing-related roles, strong organization, and proficiency with MS Office and property management software (Yardi,