Commercial Lease Operations Specialist

The Moinian Group; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

The Moinian Group, a leading real estate investment company in New York, is seeking a Commercial Lease Administrator to support leasing, property management, and operations. The ideal candidate is highly organized, meticulous, and thrives in a fast-paced, collaborative environment.

Responsibilities include maintaining lease data, preparing LOIs, monitoring security deposits, and ensuring compliance across the portfolio. Strong analytical skills and experience with Yardi are required.

Qualifications

• Minimum 3–5 years of experience in commercial lease administration, property management operations, and/or accounting.
• College degree or equivalent work experience.
• Strong analytical and critical thinking skills.
• Ability to interpret and administer complex lease documents.
• Functional knowledge of the Yardi Commercial module.
• Excellent communication, problem-solving, and organizational skills.

Responsibilities

• Maintain current stack plans, occupancy reports, and suite inventory records across departments.
• Assist leasing team with letters of intent, commission tracking, and deal documentation.
• Monitor security deposits, letters of credit, and guaranty requirements.
• Maintain accurate lease data and critical date tracking and notify teammates of missing documentation.
• Uphold internal controls and compliance requirements.
• Deliver dependable reporting to internal stakeholders.
• Provide responsive, professional tenant and cross-functional partner support.
• Review and interpret leases, amendments and related correspondence.
• Keep audit-ready lease files (electronic and hard copy).
• Utilize outsourced resources and AI to enhance accuracy and efficiency.
• Collaborate with business development by attending broker meetings and events.
• Ensure all lease documents are received, reviewed, and fully supported by documentation.
• Establish standards and quality controls for data integrity (rent escalations, options, notice requirements, insurance).
• Track and manage reports (options, renewals, terminations, notices, rent reviews, expirations, vacancies, commissions, legal documents).
• Be present on-site, communicating with tenants, staff, and vendors.
• Possibly perform duties outside normal responsibilities.
• Direct tenant questions to Property Manager, Leasing Manager or Collection Manager.
• Provide deal-tracking spreadsheets and weekly updates; update legal tracker bi-monthly and vacancies monthly.

Skills

Lease administration

Property management

Data integrity

Communication

Analytical thinking

Education

College degree

Tools

Yardi

MRI

Job description

The Moinian Group, a leading real estate investment company in New York, is seeking a Commercial Lease Administrator to support leasing, property management, and operations. The ideal candidate is highly organized, meticulous, and thrives in a fast-paced, collaborative environment.

Responsibilities include maintaining lease data, preparing LOIs, monitoring security deposits, and ensuring compliance across the portfolio. Strong analytical skills and experience with Yardi are required.