Commercial HVAC Estimator

Leoforce; Seattle (WA); On-site; USD 65,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer match

HSA and FSA options

Life and disability insurance

PTO and paid holidays

Referral bonuses

Job summary

Leoforce is seeking an experienced Commercial HVAC Estimator in Seattle, WA. The role involves reviewing drawings, performing takeoffs, and preparing proposals for mechanical contractors, coordinating with sales, manufacturers, and internal teams to ensure timely, competitive bids.

Ideal candidates have 3+ years in HVAC estimating, strong interpretation of drawings, and proficiency with On-Screen Takeoff and Microsoft Office.

Qualifications

• Three or more years of HVAC estimating experience.
• Ability to interpret mechanical plans, specs, schedules and bid documents.
• Experience performing digital takeoffs using On-Screen Takeoff or similar software.
• Familiarity with manufacturer pricing programs and equipment-selection tools.
• Strong organizational skills and attention to detail.
• Ability to manage multiple bids, priorities, and deadlines.
• Clear written and verbal communication skills.
• Proficiency with Microsoft Office and standard business software.
• Salesforce or other CRM experience is helpful.
• Knowledge of air-distribution and ventilation equipment is a plus.

Responsibilities

• Review mechanical drawings, specifications, schedules, and bid documents.
• Perform detailed takeoffs for commercial HVAC equipment and related components.
• Identify equipment requirements, quantities, performance criteria, and project scope.
• Use manufacturer pricing tools and product data to develop accurate equipment costs.
• Prepare clear and complete proposals for mechanical contractors.
• Review addenda, revisions, and substitutions that may affect pricing or equipment selection.
• Request pricing, lead times, and technical information from manufacturers and vendors.
• Maintain organized digital project files, estimates, and supporting documentation.
• Track bid deadlines and prioritize multiple estimates at different stages.
• Enter and update project, customer, and bid information within Salesforce.
• Research upcoming construction projects and potential bidding opportunities.
• Coordinate with sales and engineering teams to clarify project requirements.
• Communicate professionally with contractors, customers, vendors, and coworkers.
• Help improve estimating tools, workflows, and department processes.

Skills

HVAC estimating

Interpret mechanical drawings

Bid management

Communication

Microsoft Office

Tools

On-Screen Takeoff

CRM (Salesforce)

Job description

Job Description

Overview

An established commercial HVAC equipment distributor is adding an experienced Estimator to support continued growth throughout the Pacific Northwest.

The Estimator will review mechanical construction documents, perform HVAC equipment takeoffs, and prepare accurate proposals for mechanical contractors. This position works closely with sales representatives, manufacturers, vendors, and internal support teams to ensure bids are complete, competitive, and submitted on time.

The ideal candidate has commercial HVAC estimating experience, understands mechanical drawings and equipment schedules, and can manage multiple bid deadlines in a fast-paced environment.

Responsibilities

• Review mechanical drawings, specifications, schedules, and bid documents
• Perform detailed takeoffs for commercial HVAC equipment and related components
• Identify equipment requirements, quantities, performance criteria, and project scope
• Use manufacturer pricing tools and product data to develop accurate equipment costs
• Prepare clear and complete proposals for mechanical contractors
• Review addenda, revisions, and substitutions that may affect pricing or equipment selection
• Request pricing, lead times, and technical information from manufacturers and vendors
• Maintain organized digital project files, estimates, and supporting documentation
• Track bid deadlines and prioritize multiple estimates at different stages
• Enter and update project, customer, and bid information within Salesforce
• Research upcoming construction projects and potential bidding opportunities
• Coordinate with sales and engineering teams to clarify project requirements
• Communicate professionally with contractors, customers, vendors, and coworkers
• Help improve estimating tools, workflows, and department processes

Qualifications

• Three or more years of HVAC estimating experience
• Experience estimating commercial HVAC equipment or mechanical construction projects
• Ability to interpret mechanical plans, specifications, equipment schedules, and bid documents
• Experience performing digital takeoffs using On-Screen Takeoff or similar software
• Familiarity with manufacturer pricing programs and equipment-selection tools
• Strong organizational skills and attention to detail
• Ability to manage multiple bids, priorities, and deadlines
• Clear written and verbal communication skills
• Proficiency with Microsoft Office and standard business software
• Salesforce or other CRM experience is helpful
• Knowledge of air-distribution and ventilation equipment is a plus

Experience: Mid Level

Salary: $80,000 - $110,000 per year

Job Details

Commercial HVAC Estimator

Location: Seattle, WA

Employment Type: Full-Time | Exempt

Salary: $65,000–$95,000, depending on experience

A bit about us:

An established commercial HVAC equipment distributor

Why join us?

• Medical, dental, and vision insurance
• 401(k) with employer match and immediate vesting
• HSA and FSA options
• Life and disability insurance
• Paid family leave and PTO
• 10 paid holidays
• Referral bonuses and additional voluntary benefits