Commercial Construction Administrator: Project Docs & Submittals

Michael Kinder & Sons, Inc.; Fort Wayne (IN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Paid vacation

401k match

Education reimbursement

Mileage reimbursement

Career growth

Job summary

Michael Kinder & Sons is seeking a Construction Administrator to support commercial projects on the Operations Team. You will manage multiple priorities, keep project records organized, and help ensure deadlines are met in a fast-paced environment.

This role emphasizes project startup logistics, submittal tracking in Procore, change management documentation, and closeout packages, with room for career growth. Fort Wayne, IN on-site role with benefits.

Qualifications

• High School Diploma or equivalent.
• 5 years office administration experience.
• Experience with MS Office 365 including Excel, Word & Outlook.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Coordinate project startup activities, including checklists, folder organization, and project directories.
• Maintain project drawings, specifications, contacts, meeting minutes, and project records.
• Support Project Managers and Senior Project Managers with administrative project needs.
• Create and maintain submittal logs, procurement logs, and tracking reports in Procore.
• Coordinate submittal reviews and approvals between subcontractors, project teams, and design professionals.
• Track procurement status, material lead times, delivery schedules, and overdue submittals.
• Distribute PR, ASI, and RFCO communications and maintain tracking logs.
• Follow up on pricing requests, subcontractor responses, and pending scope items.
• Support project teams by maintaining accurate change management documentation and records.
• Issue and track closeout documentation requests and requirements.
• Collect warranties, O&M manuals, attic stock documentation, and other closeout deliverables.
• Assemble and prepare complete closeout packages for final owner turnover.
• Request, review, and track Certificates of Insurance and compliance documentation.
• Maintain compliance records in Sage and monitor expiration dates and requirements.
• Support subcontract and purchase order administration, tracking, and document management.
• Attend project turnover meetings and document project requirements.
• Review project schedules, milestones, scope, and administrative needs.
• Coordinate startup requirements with project teams to ensure project readiness.
• Support project accounting functions including contract administration and change management.
• Assist with project financial reporting, billing support, and cost tracking activities.

Skills

Multi-project management

Administrative support

Microsoft Office 365

Excel

Education

High School Diploma

Tools

Microsoft Office 365

Procore

Timberline

Bluebeam

Adobe

Job description

Michael Kinder & Sons is seeking a Construction Administrator to support commercial projects on the Operations Team. You will manage multiple priorities, keep project records organized, and help ensure deadlines are met in a fast-paced environment.

This role emphasizes project startup logistics, submittal tracking in Procore, change management documentation, and closeout packages, with room for career growth. Fort Wayne, IN on-site role with benefits.