Construction Administrator | Commercial Construction

Michael Kinder & Sons, Inc.; Fort Wayne (IN); Presencial; USD 55.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical benefits

Paid vacation

401k match

Education reimbursement

Mileage reimbursement

Career growth

Descripción de la vacante

Michael Kinder & Sons is seeking a Construction Administrator to support commercial projects on the Operations Team. You will manage multiple priorities, keep project records organized, and help ensure deadlines are met in a fast-paced environment.

This role emphasizes project startup logistics, submittal tracking in Procore, change management documentation, and closeout packages, with room for career growth. Fort Wayne, IN on-site role with benefits.

Formación

• High School Diploma or equivalent.
• 5 years office administration experience.
• Experience with MS Office 365 including Excel, Word & Outlook.
• Ability to manage multiple projects simultaneously.

Responsabilidades

• Coordinate project startup activities, including checklists, folder organization, and project directories.
• Maintain project drawings, specifications, contacts, meeting minutes, and project records.
• Support Project Managers and Senior Project Managers with administrative project needs.
• Create and maintain submittal logs, procurement logs, and tracking reports in Procore.
• Coordinate submittal reviews and approvals between subcontractors, project teams, and design professionals.
• Track procurement status, material lead times, delivery schedules, and overdue submittals.
• Distribute PR, ASI, and RFCO communications and maintain tracking logs.
• Follow up on pricing requests, subcontractor responses, and pending scope items.
• Support project teams by maintaining accurate change management documentation and records.
• Issue and track closeout documentation requests and requirements.
• Collect warranties, O&M manuals, attic stock documentation, and other closeout deliverables.
• Assemble and prepare complete closeout packages for final owner turnover.
• Request, review, and track Certificates of Insurance and compliance documentation.
• Maintain compliance records in Sage and monitor expiration dates and requirements.
• Support subcontract and purchase order administration, tracking, and document management.
• Attend project turnover meetings and document project requirements.
• Review project schedules, milestones, scope, and administrative needs.
• Coordinate startup requirements with project teams to ensure project readiness.
• Support project accounting functions including contract administration and change management.
• Assist with project financial reporting, billing support, and cost tracking activities.

Conocimientos

Multi-project management

Administrative support

Microsoft Office 365

Excel

Educación

High School Diploma

Herramientas

Microsoft Office 365

Procore

Timberline

Bluebeam

Adobe

Descripción del empleo

CONSTRUCTION ADMINISTRATOR | COMMERCIAL CONSTRUCTION

Collaborative & Supportive Team. Detailed Work. Solid Work Flow. Fun People.

As a Construction Administrator on the Operations Team at Michael Kinder & Sons (MKS), you will play a vital role in supporting the successful execution of commercial construction projects. Your Ability to manage multiple priorities, maintain organization across several active projects, and consistently meet deadlines in a fast-paced construction environment will keep projects moving seamlessly.

WHAT WE OFFER

Innovate is a team. We ensure that all team members feel valued by living our Core Values. In this role, you will be expected to:

• Be Transformational
• Be Exceptional
• Be Accountable
• Be Meaningful
• Be Safe

Benefits include:

• Medical benefits covering 90% of employee premiums and 40% for dependents
• Paid vacation and wellness time
• Traditional and Roth 401k | 100% match up to 4% | Immediately vested
• Education reimbursement for employees, based on qualifications
• Business expenses and mileage reimbursement
• Career Growth Opportunity

YOUR RESPONSIBILITIES

Project Administration

• Coordinate project startup activities, including checklists, folder organization, and project directories.
• Maintain project drawings, specifications, contacts, meeting minutes, and project records.
• Support Project Managers and Senior Project Managers with administrative project needs.

Submittal & Procurement Management

• Create and maintain submittal logs, procurement logs, and tracking reports in Procore.
• Coordinate submittal reviews and approvals between subcontractors, project teams, and design professionals.
• Track procurement status, material lead times, delivery schedules, and overdue submittals.

Project Change Management

• Distribute PR, ASI, and RFCO communications and maintain tracking logs.
• Follow up on pricing requests, subcontractor responses, and pending scope items.
• Support project teams by maintaining accurate change management documentation and records.

Project Closeout

• Issue and track closeout documentation requests and requirements.
• Collect warranties, O&M manuals, attic stock documentation, and other closeout deliverables.
• Assemble and prepare complete closeout packages for final owner turnover.

Contract & Compliance

• Request, review, and track Certificates of Insurance and compliance documentation.
• Maintain compliance records in Sage and monitor expiration dates and requirements.
• Support subcontract and purchase order administration, tracking, and document management.

Project Turnover

• Attend project turnover meetings and document project requirements.
• Review project schedules, milestones, scope, and administrative needs.
• Coordinate startup requirements with project teams to ensure project readiness.

Project Financial Support

• Support project accounting functions including contract administration and change management.
• Assist with project financial reporting, billing support, and cost tracking activities.
• Provide backup support for project closeout reconciliation and financial documentation.

The above job description is general in nature and may not identify all the duties/functions required to complete the day-to-day Construction Administrator tasks.

NECESSARY QUALIFICATIONS

1. Minimum Education | High School Diploma

2. Office Admin Experience | 5 yr

3. Microsoft Office 365 Experience – Including strong knowledge of Execl, Word & Outlook | 1yr

4. Ability to manage multiple projects simultaneously.

PREFERRED SKILLS

1. Experience in Construction Industry

2. Experience with Adobe, Bluebeam, Procore & Timberline

JOIN THE FAMILY

Michael Kinder and Sons is a fourth-generation family-owned Plan, Design, Build construction firm is proud to be a leader in the design-build construction industry. Innovate Commercial Interiors is a fast-growing furniture sales company. Allied Commercial Real Estate is a trusted name known for its transparency. The MKS family of businesses is committed to serving our clients by providing the highest level of services. We are a company that is a rare combination of tradition and transformation. We won’t accept less than the best for all our clients.

Please visit our website to learn more!

Fort Wayne Design Build Firm | Michael Kinder and Sons