COM Admissions Student Assistant

Florida Atlantic University; Boca Raton (FL); On-site; USD 21,000 - 28,000; Part time

Job summary

Florida Atlantic University in Boca Raton seeks an FAU undergraduate student for the COM Admissions Student Assistant role. The position involves core administrative support for the Admissions Office, creating presentations, and assisting with recruitment events.

Responsibilities include data analysis, inventory management, and exploring AI-driven process improvements with tools like Microsoft Copilot. Part-time up to 20 hours weekly; flexibility around events is expected.

Qualifications

• FAU degree-seeking student with a minimum of six credit hours (or twelve if international) and a 2.0 GPA.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word) required.
• Familiarity with Microsoft Copilot and other AI technologies required.
• Excellent written, verbal, and interpersonal communication skills required.
• Strong organizational, planning, and time-management skills required.
• Project management skills with the ability to manage multiple projects and competing priorities simultaneously required.

Responsibilities

• Provide day-to-day administrative support to the Admissions Office, including scheduling meetings and coordinating departmental activities.
• Create and maintain PowerPoint presentations, Excel spreadsheets, trackers, and reports.
• Assist with planning, coordination, and execution of admissions and recruitment events, including registration, logistics, setup, breakdown, and timeline management.
• Organize admissions storage closets and workspaces; track inventory of promotional materials and supplies.
• Assist with implementing AI tools to enhance departmental processes and develop workflow guides.

Skills

Microsoft Office Suite

Microsoft Copilot

AI technologies

Communication skills

Project management

Time management

Analytical skills

Education

FAU degree-seeking student

Tools

Microsoft Copilot

Job description

Position Summary

The College of Medicine at Florida Atlantic University is seeking an FAU undergraduate student as a COM Admissions Student Assistant in Boca Raton, FL.

Administrative Support

• Provide day-to-day administrative support to the Admissions Office, including scheduling meetings and coordinating departmental activities.
• Manage and maintain departmental files and records.
• Monitor and respond to routine communications as assigned.

Presentations, Data, and Reporting

• Create and maintain PowerPoint presentations, Excel spreadheets, trackers, and reports.
• Analyze and organize data to support admissions operations and informed decision-making.

Event Planning and Admissions Support

• Assist with the planning, coordination, and execution of admissions and recruitment events, including registration, logistics, setup, brekdown, and timeline management.
• Support logistics for the College of Medicine’s Second Look event.
• Prepare and organize event materials, including name badges, signage, attendee resources, welcome packets, and promotional items.

Inventory and Organization

• Organize admissions storage closets and workspaces.
• Track and maintain inventory of promotional materials, event supplies, and marketing items.
• Coordinate ordering and replenishment of departmental supplies as needed.

AI and Process Improvement Projects

• Assist with implementing AI tools to enhance departmental processes.
• Research and evaluate technology solutions that improve efficiency.
• Use Microsoft Copilot, Claude, and other AI tools to support projects.
• Develop process documentation and workflow guides.
• Identify opportunities for automation and continuous improvement.

Special Projects

• Support operational initiatives and strategic projects within the Admissions Office.
• Collaborate with staff on business process improvement efforts.
• Assist with project management activities and track deliverables.
• Perform other duties as assigned.

Minimum Qualifications

• FAU degree‑seeking student with a minimum of six credit hours (or twelve if international) and a 2.0 GPA.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word) required.
• Familiarity with Microsoft Copilot and other AI technologies required.
• Excellent written, verbal, and interpersonal communication skills required.
• Strong organizational, planning, and time‑management skills required.
• Project management skills with the ability to manage multiple projects and competing priorities simultaneously required.
• Analytical and problem‑solving abilities required.
• Ability to work independently and exercise sound judgment required.
• Strong attention to detail, accuracy, and professionalism required.

Preferred Qualifications

• Fields of study: Business Administration, Business Analytics, Computer Science, Information Technology, Data Analytics, Project Management, Healthcare Administration, Marketing, Communications, or related fields.
• Data analysis and reporting.
• Event planning and coordination.
• Process improvement initiatives.
• Business operations.

Compensation and Working Details

• Salary: $15.00 - $20.00 Hourly
• College or Department: OPS - COM: Admissions - Student Staff
• Location: Boca Raton
• Work Days and Hours: Part‑time up to 20 hours weekly. Work days and hours can vary depending on departmental events.
• Application Deadline: 2026-11-11

Application Requirements

• Official sealed transcripts and original NACES evaluation (if applicable) required. Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
• Pre‑employment screenings required. Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

Accommodations

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [e-mail].

Equal Opportunity Statement

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to [e-mail].

About Florida Atlantic University

Florida Atlantic University is Where Tomorrow Begins. As a nationally recognized Carnegie R1 research institution and one of only 13 universities nationwide to also hold Carnegie designations for Opportunity and Community Engagement, Florida Atlantic is advancing discovery, driving economic growth, and preparing graduates to lead in a rapidly changing world. As South Florida's Hometown University, Florida Atlantic serves as a destination for learning, culture, athletics, and community engagement. Through NCAA Division I athletics, world‑class performing arts and cultural events, public lectures, gallery exhibitions, environmental education programs, and one of the nations largest Osher Lifelong Learning Institutes, Florida Atlantic welcomes thousands of residents, visitors, and learners to its campuses each year. From inspiring environmental education programs to providing enriching experiences for retirees, professionals, families, and sports fans, Florida Atlantic is deeply connected to the communities it serves. Through these experiences and partnerships, the university helps strengthen the region's cultural vitality, workforce, economy and quality of life. For more information, visit www.fau.edu.