Financial Aid Fiscal & Operations Coordinator

Florida Atlantic University; Boca Raton (FL); On-site; USD 62,000 - 64,000; Full time

Benefits offered by this job

Medical benefits (PPO/HMO)

State retirement

PSLF program

Paid time off

Tuition assistance

Job summary

Florida Atlantic University is seeking a Financial Aid Fiscal & Operations Coordinator in Boca Raton, FL. The role oversees and monitors departmental fiscal operations, provides project management for financial aid events, and acts as a cross-functional liaison with university stakeholders.

The position requires a Master’s or a Bachelor’s degree with two years of related experience, and offers extensive benefits, a standard work schedule, and opportunities for process improvement across the

Qualifications

• Master’s degree in an appropriate field; or a bachelor’s degree in an appropriate field with two years of related experience.

Responsibilities

• Leads fiscal, personnel, administrative and operational functions for the Office of Student Financial Aid.
• Manages departmental calendars, coordinates meetings and events, and ensures timely completion of deadlines.
• Develops and improves departmental procedures and workflows to enhance efficiency and accuracy.
• Provides project management and operational leadership for financial aid events, workshops, and outreach initiatives.

Education

Master's degree

Bachelor's degree + 2 years experience

Job description

Position Summary

Florida Atlantic University is seeking a Financial Aid Fiscal & Operations Coordinator - Boca Raton, FL. The Financial Aid Fiscal & Operations Coordinator position supports the mission of the Office of Student Financial Aid. This position oversees and monitors departmental fiscal operations, provides project management and operational leadership for financial aid related events and initiatives, acts as a cross‑functional liaison between financial aid and key internal and external university stakeholders, and performs other job‑related duties as assigned.

Summary of Responsibilities

• Leads and coordinates fiscal, personnel, administrative and operational functions for the Office of Student Financial Aid, exercising independent judgment, initiative, and problem‑solving to support effective operations, continuous improvement, compliance, and a positive workplace experience.
• Manages departmental calendars, coordinates meetings, office events, employee engagement and experience initiatives, and related administrative processes, ensuring effective communication, logistical coordination, timely completion of deadlines, and appropriate follow‑up.
• Develops, documents, evaluates, and improves departmental procedures and operational workflows.
• Identifies opportunities to streamline processes, strengthen internal controls, improve consistency, and promote knowledge sharing across functional areas.
• Provides project management and operational leadership for financial aid events, workshops, outreach initiatives, and special projects, including financial literacy, debt management, default prevention, scholarship resource center workshops and awareness, high school nights, fundraising, service awareness, and FAU Explore.
• Coordinates timelines, logistics, deliverables, and follow‑up from planning through completion.
• Serves as a key operational resource for the department, taking ownership of the department’s administrative and operational functions, including but not limited to processing purchase requisitions, P‑Card transactions, phone reconciliations, travel reimbursements, work orders, and other departmental transactions in compliance with university policies and procedures.
• Serves as a cross‑functional liaison between financial aid, university departments, students, vendors, and internal and external partners.
• Builds collaborative relationships, facilitates communication and problem resolution, and helps connect departmental priorities with resources and stakeholders throughout the university.
• Analyzes financial and operational data and reports to identify inconsistencies, trends, and opportunities for process improvement.
• Researches issues and provides findings and recommendations to management to support informed decision‑making.
• Oversees and monitors departmental fiscal operations, including expenses, budget activity, and financial transactions in Workday.
• Manages reconciliations of state funds, external scholarships, miscellaneous funds, and assigned accounts.
• Collaborates with university departments to investigate and resolve discrepancies, coordinate corrective actions, ensure compliance, and maintain financial controls.
• Coordinates human resources functions for the Associate Director and serves as the department's primary timekeeper, including collecting and reviewing timesheets and maintaining accurate records.
• Assists the External Scholarship Coordinator with the processing of external scholarship funds, including reviewing documentation, verifying student eligibility, and ensuring disbursement accuracy.
• Provides guidance and assistance to students regarding external scholarship requirements, processing, and disbursement.
• Manages the processing of earned paid adjustments across financial aid programs and Return to Title IV (R2T4), ensuring accuracy, timeliness, and compliance with applicable federal, state, and institutional requirements.
• Coordinates and maintains documentation required for state, federal, athletic, veteran, fiscal, and other institutional audits.
• Works across functional areas to ensure required records, certifications, fiscal documentation, and supporting materials are accurate, complete, and accessible.
• Performs other job‑related duties as assigned.

Benefits and Perks

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax‑deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day.
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full‑time employment.
• For in‑unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
• For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

Minimum Qualifications

• Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Salary

$62,000.00 - $64,272.00 USD

Location

Boca Raton, FL

Work Days and Hours

Monday - Friday, 8:00am - 5pm. Occasional nights and weekends.

Application Deadline

2026-11-16

Internal Applicant Note

Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Employer Information

Florida Atlantic University is Where Tomorrow Begins. As a nationally recognized Carnegie R1 research institution and one of only 13 universities nationwide to also hold Carnegie designations for Opportunity and Community Engagement, Florida Atlantic is advancing discovery, driving economic growth, and preparing graduates to lead in a rapidly changing world. As South Florida's Hometown University, Florida Atlantic serves as a destination for learning, culture, athletics, and community engagement. Through NCAA Division I athletics, world‑class performing arts and cultural events, public lectures, gallery exhibitions, environmental education programs, and one of the nation's largest Osher Lifelong Learning Institutes, Florida Atlantic welcomes thousands of residents, visitors, and learners to its campuses each year. From inspiring environmental education programs to providing enriching experiences for retirees, professionals, families, and sports fans, Florida Atlantic is deeply connected to the communities it serves. Through these experiences and partnerships, the university helps strengthen the region's cultural vitality, workforce, economy and quality of life.

EEO Statement

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination.

Foreign Researcher Statute Requirements

Pursuant to Florida law, any applicant or student seeking employment in a research or research‑related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non‑university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS‑160 (Online Nonimmigrant Visa Application).