Assistant Director of Student Services

Florida Atlantic University; Boca Raton (FL); Presencial; USD 66 000 - 70 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Excellent benefits

Retirement options

PSLF program

Sick Leave Pool

Paid time off

Volunteer service day

Tuition assistance

Resumo da oferta

Florida Atlantic University in Boca Raton, FL, seeks Assistant Director of Student Services for the Schmidt College of Medicine. This role manages a diverse portfolio of student programs and events to boost engagement and success, serving as the Director's designee when needed.

You will support career advising, shadowing programs, honor societies, alumni engagement, and residency applications, coordinating with faculty, alumni, and community partners to enrich the medical student experience.

Qualificações

• Master's degree in a relevant field with 2 years of experience; or Bachelor's with 4 years of experience.
• Experience in higher education, medical school, or hospital settings.
• Strong collaboration, communication, and time management skills.

Responsabilidades

• Assists with administration, implementation, assessment, and improvement of student affairs programs and initiatives.
• Coordinates and executes student events and ceremonies, including orientation, White Coat Ceremony, Match Day, and Commencement.
• Develops and maintains Office of Student Affairs communications and engagement strategies.
• Supports alumni mentoring, networking, and engagement programs.

Conhecimentos

Verbal and written communication

MS Office

Formação académica

Master's degree in related field

Bachelor's degree in related field

Ferramentas

Maxient

Descrição da oferta de emprego

Position Summary

The Schmidt College of Medicine at Florida Atlantic University is seeking an Assistant Director of Student Services - Boca Raton, FL. The Assistant Director for Student Services manages a diverse portfolio of complex student programs, projects, and events, establishing priorities, coordinating resources, and ensuring timely execution of initiatives that enhance student engagement, support student success, and enrich the medical student experience. This position serves as the Director's designee in their absence and supports the achievement of departmental and university goals through effective planning, communication, program administration, and relationship-building with students, faculty, alumni, and community partners.

Summary of Responsibilities

Program Support

Assists the Assistant Dean for Student Affairs, Associate Dean for Student Affairs and Admissions, Senior Director of Student Affairs and Student Services, and faculty leaders with the administration, implementation, assessment, and continuous improvement of student affairs programs, including Career Advising, Parliament Learning Communities, the M1/M2 Shadowing Program, Gold Humanism Honor Society, Schwartz Rounds, and other departmental initiatives. Manages shadowing program operations, including participant assignments, experience tracking, feedback collection, and program evaluation. Provides administrative and operational support for the Gold Humanism Honor Society and related student initiatives. Provides additional support for Office of Student Affairs programs and initiatives as assigned. Supports the administration, tracking, documentation, and secure record management of student cases within Maxient.

Event Support

Coordinates, plans, and executes College of Medicine student programs, ceremonies, and special events, including New Student Orientation, White Coat Ceremony, Year 2 Orientation, Transition Weeks/Orientations, Alpha Omega Alpha Medical Honor Society Induction Ceremony, Research & Scholarship Day, Gold Humanism Honor Society Induction and Award Ceremony, Match Day, Commencement, Recognition Ceremony and Reception, community engagement events, and other institutional programs. Oversees all aspects of event management, including timelines, agendas, programs, speakers, communications, scripting, logistics, vendor coordination, and event operations. Collaborates with Communications, Educational Affairs, Development, faculty, alumni, students, and external partners to ensure successful event execution. Assists with administration of donor-funded student programs and related events.

Student Communications

Develops and maintains Office of Student Affairs communications, including website content, social media content, marketing materials, event promotion, student messaging, and communication strategies designed to improve engagement and effectiveness, in coordination with the Communications Department.

Alumni Engagement

Assists with the development, implementation, expansion, and promotion of College of Medicine alumni mentoring, networking, and engagement programs. Serves as a liaison among alumni, students, faculty, and institutional partners to support mentoring and engagement initiatives.

Student Engagement, Organizations, and Research

Advises class councils, student interest groups, and student organizations in accordance with university policies and procedures. Provides guidance and support for student organization operations, planning, and activities. Collaborates with the College of Medicine Research Department and Research Director to support Medical Student Research Day, research symposia, and other student research initiatives. Serves as primary coordinator for student apparel, promotional items, and merchandise orders.

Community Partnerships and Engagement

Serves as a liaison among Career Advisors, student leaders, affiliate faculty, community physicians, clinical partners, and other stakeholders to support student development, experiential learning, and community engagement initiatives. Collaborates with the Community Engagement Office to support student-led projects, service activities, and community partnerships.

General

Serves as backup support for VSLO, Alumni Credentialing Support, ERAS, and other residency application services, including verification of academic standing, collection and review of required documentation, data verification, and maintenance of confidentiality in all student and Office of Student Affairs matters.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).
• Paid Community Engagement Volunteer Service Day.
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.
• For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php Explore Living in Palm Beach County The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Discover Housing Resources in Palm Beach County | BDB

Minimum Qualifications

• Master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required.
• Preferred Qualifications: Master's degree and three years of experience. Progressively responsible senior-level administrative, operational, management, or related professional experience.
• Experience in a higher education institution, medical school, or hospital.
• Ability to work collaboratively with all levels of faculty, staff, and students.
• Exceptional verbal and written communication skills are essential for success in this position.
• Proficiency in Microsoft Office programs such as Word, Outlook, PowerPoint and Excel.
• Exceptional customer service, organizational and time management skills.

Salary

Salary: $66,000 - $70,000 Annually.

College or Department

COM: Student Affairs Administration

Location

Boca Raton

Work Days and Hours

Monday - Friday, 8 a.m. - 5 p.m. Occasional evenings and weekends as needed.

Application Deadline

2026-11-05

REQUEST FOR ACCOMMODATIONS

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [e-mail]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.

Florida Atlantic University is Where Tomorrow Begins. As a nationally recognized Carnegie R1 research institution and one of only 13 universities nationwide to also hold Carnegie designations for Opportunity and Community Engagement, Florida Atlantic is advancing discovery, driving economic growth, and preparing graduates to lead in a rapidly changing world. As South Florida's Hometown University, Florida Atlantic serves as a destination for learning, culture, athletics, and community engagement. Through NCAA Division I athletics, world-class performing arts and cultural events, public lectures, gallery exhibitions, environmental education programs, and one of the nation's largest Osher Lifelong Learning Institutes, Florida Atlantic welcomes thousands of residents, visitors, and learners to its campuses each year. From inspiring environmental education programs to providing enriching experiences for retirees, professionals, families, and sports fans, Florida Atlantic is deeply connected to the communities it serves. Through these experiences and partnerships, the university helps strengthen the region's cultural vitality, workforce, economy and quality of life.

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination.

Clery Act Information Consumer Information Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).