College Office Assistant — Front Desk & Admin (Part-Time)

The City University of New York; New York (NY); On-site; USD 26,000 - 30,000; Part time

Benefits offered by this job

Pension plan

Tax-Deferred Savings Plans

Job summary

The City College of New York seeks a dependable College Assistant to provide front desk coverage and general administrative support in the Office of Human Resources. You will greet visitors, route calls, manage mail, and assist with data entry and records. This on-site role emphasizes professionalism, customer service, and precise office coordination.

Hours are 9:00 a.m. to 5:00 p.m., 35 hours per week, with an unpaid lunch hour.

Qualifications

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.
• Preferred qualifications include excellent customer service, strong communication, confidentiality, organization, and proficiency with Microsoft Office.
• Prior office or administrative experience is preferred.

Responsibilities

• Serve as the first point of contact by greeting visitors and directing them to the appropriate staff member.
• Answer and route incoming telephone calls and respond to general inquiries.
• Receive, sort, and distribute mail, documents, and other materials.
• Assist with filing, scanning, copying, data entry, and maintaining departmental records.
• Schedule appointments and meetings and assist with general office coordination.
• Maintain office supplies and assist with routine administrative tasks.
• Provide general support to Human Resources staff as assigned.
• Perform other related clerical and administrative duties consistent with the College Assistant title.

Skills

Customer service

Verbal communication

Written communication

Organizational skills

Attention to detail

Office experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The City College of New York seeks a dependable College Assistant to provide front desk coverage and general administrative support in the Office of Human Resources. You will greet visitors, route calls, manage mail, and assist with data entry and records. This on-site role emphasizes professionalism, customer service, and precise office coordination.

Hours are 9:00 a.m. to 5:00 p.m., 35 hours per week, with an unpaid lunch hour.