College Assistant - 500050 (Temporary)

The City University of New York; New York (NY); On-site; USD 26,000 - 30,000; Part time

Benefits offered by this job

Pension plan

Tax-Deferred Savings Plans

Job summary

The City College of New York seeks a dependable College Assistant to provide front desk coverage and general administrative support in the Office of Human Resources. You will greet visitors, route calls, manage mail, and assist with data entry and records. This on-site role emphasizes professionalism, customer service, and precise office coordination.

Hours are 9:00 a.m. to 5:00 p.m., 35 hours per week, with an unpaid lunch hour.

Qualifications

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.
• Preferred qualifications include excellent customer service, strong communication, confidentiality, organization, and proficiency with Microsoft Office.
• Prior office or administrative experience is preferred.

Responsibilities

• Serve as the first point of contact by greeting visitors and directing them to the appropriate staff member.
• Answer and route incoming telephone calls and respond to general inquiries.
• Receive, sort, and distribute mail, documents, and other materials.
• Assist with filing, scanning, copying, data entry, and maintaining departmental records.
• Schedule appointments and meetings and assist with general office coordination.
• Maintain office supplies and assist with routine administrative tasks.
• Provide general support to Human Resources staff as assigned.
• Perform other related clerical and administrative duties consistent with the College Assistant title.

Skills

Customer service

Verbal communication

Written communication

Organizational skills

Attention to detail

Office experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

related duties may be assigned as needed.

Maximum tenure for any employee in this hourly position is 1040 hours per year.

Performs routine clerical work; may answer and attend to telephone calls; maintain records, operate office machines (such as copier), sort and distribute mail, issue keys and identity cards, act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.
• Acts as cashier.
• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The Office of Human Resources supports faculty, staff, student employees, applicants, retirees, and members of the College community by providing a wide range of human resources services. The front desk serves as the primary point of contact for visitors seeking assistance, information, and referrals. This position plays an important role in delivering professional, courteous, and responsive customer service while supporting the day-to-day administrative operations of the Human Resources Office.

The Office of Human Resources at The City College of New York (CCNY) is seeking a dependable, customer-focused College Assistant to provide front desk coverage and general administrative support. This is an excellent opportunity for someone who enjoys working with people in a professional office environment and providing outstanding customer service.

DUTIES

Under supervision, the College Assistant will perform a variety of routine administrative and clerical duties in support of the Office of Human Resources, including:

• Serve as the first point of contact by greeting visitors and directing them to the appropriate staff member.
• Answer and route incoming telephone calls and respond to general inquiries.
• Receive, sort, and distribute mail, documents, and other materials.
• Assist with filing, scanning, copying, data entry, and maintaining departmental records.
• Schedule appointments and meetings and assist with general office coordination.
• Maintain office supplies and assist with routine administrative tasks.
• Provide general support to Human Resources staff as assigned.
• Perform other related clerical and administrative duties consistent with the College Assistant title.

Minimum Qualifications

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

Other Qualifications

Preferred Qualifications

• Excellent customer service and interpersonal skills.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and professionalism.
• Strong organizational skills and attention to detail.
• Experience using Microsoft Office (Word, Excel, Outlook).
• Prior office or administrative experience is preferred.

This is a fully on-site position. The hours are 9:00 a.m. - 5:00 p.m. with an unpaid lunch hour. (35 hours per week)

Compensation

Hourly rate: $19.12 to $22.00; commensurate with education and work experience.

Benefits

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

CLOSING DATE

August 20, 2026

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

32594

Location

City College of New York

Job Type

Part-Time