Student Assistant for the Department of Finance (Work Study and Non-Work Study)

University of Texas; United States; On-site; USD 18,000 - 25,000; Full time

Job summary

The University of Texas at Austin Department of Finance is seeking a Student Assistant to provide front office and administrative support. Responsibilities include copying, organizing documents, electronic filing, and assisting with departmental operations and special projects.

This role will also support AI/LLM-driven process improvements to streamline workflows and automate routine tasks. Candidates must be an active UT Austin student enrolled in at least 6 credit hours and authorized to work

Qualifications

• Authorized to work in the United States.
• Current UT Austin student enrolled in at least 6 credit hours.
• Strong communication skills and attention to detail.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using computers, printers, and scanners.

Responsibilities

• Provide front office and administrative support.
• Copying, organizing documents, electronic filing, and assist with departmental operations and special projects.
• Support process improvement initiatives that use AI and large language model (LLM) tools to streamline workflows, draft and refine documents, and automate routine tasks.

Skills

Strong communication

Attention to detail

Computer literacy

Tools

Microsoft Office

Job description

Job Posting Title: Student Assistant for the Department of Finance (Work Study and Non-Work Study)

Hiring Department: Red McCombs School of Business

Position Open To: All Applicants

Weekly Scheduled Hours: 19

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue Until May 15, 2027

Location: UT MAIN CAMPUS

Job Details

Position Summary The Department of Finance is seeking a Student Assistant to provide front office and administrative support. Responsibilities include copying, organizing documents, electronic filing, and assisting with departmental operations and special projects as assigned. This role will also support process improvement initiatives that use AI and large language model (LLM) tools, such as streamlining administrative workflows, drafting and refining documents, and identifying opportunities to automate routine tasks.

Required Qualifications

• Authorized to work in the United States
• Current UT Austin student enrolled in at least 6 credit hours
• Strong communication skills
• Demonstrated attention to detail
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience using computers, printers, and scanners

Preferred Qualifications

• Basic knowledge of general administrative duties
• Familiarity with AI/LLM tools (e.g., ChatGPT, Claude, Microsoft Copilot) and interest in applying them to improve administrative processes
• Comfort learning new software and digital workflow tools

Working Conditions

Standard office environment Regular business hours (Monday-Friday, 8:00 AM-5:00 PM) Repetitive keyboard use Schedule to be determined with supervisor

Employment Eligibility

Employment Eligibility: Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

Retirement Plan Eligibility

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and be notified if the position is identified by the University as a Campus Security Authority (Clery Act). In the event, the Employer shall notify employees. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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