Communications and Fundraising Student Assistant

University of Texas; Austin (TX); On-site; USD 14,000 - 20,000; Part time

Job summary

Texas Performing Arts at the University of Texas at Austin is seeking a Communications and Fundraising Student Assistant (Work Study and Non-Work Study). The part-time, non-exempt position supports donor relations and fundraising efforts while gaining real nonprofit experience in a performing arts setting.

Responsibilities include data entry, donor stewardship, sponsor activations, event support, and creating fundraising materials.

Qualifications

• Availability to work scheduled shifts during normal business hours (M–F 9–5) with some evening/weekend events.
• Effective, positive, and clear face‑to‑face and phone communication skills.
• Strong independent and collaborative work ethic.
• Working knowledge of computers and office equipment like Microsoft Word, Excel, and PowerPoint.
• Strong attention to detail.

Responsibilities

• Assist with data collection, entry, processing, retrieval and file maintenance.
• Assist with donor stewardship.
• Assist with sponsorship activations.
• Sort, assemble, organize, and distribute materials and mailings.
• Research possible foundation and corporate sponsor opportunities.
• Research and interview current TPA student employees, staff, and guests for fundraising materials (including video creation).
• Write letters, reports, requisitions, and lists.
• Assist with special events – setting up, greeting guests, distributing flyers.
• Represent Texas Performing Arts with a pleasant and professional demeanor.
• Arrive on time for work and maintain a reliable attendance record.
• Dress appropriately for work in a casual, yet professional environment.

Skills

Communication

Teamwork

Attention to detail

Data entry

Office software

Tools

Microsoft Word

Excel

PowerPoint

Job description

Job Posting Title: Communications and Fundraising Student Assistant (Work Study and Non-Work Study)

Hiring Department: Texas Performing Arts

Position Open To: All Applicants

Weekly Scheduled Hours: 10

FLSA Status: Non-Exempt

Earliest Start Date: May 01, 2026

Position Duration: Expected to Continue Until May 31, 2027

Location: UT MAIN CAMPUS

Job Details:

General Notes

This is a part time student position at Texas Performing Arts. Both work study and non-work study students are encouraged to apply. Position is available to continue throughout student tenure.

Why Work for Texas Performing Arts?

Real world experience working in a non-profit arts presenter. Opportunities for advancement, wage increases, and growth in responsibilities. Professional development opportunities and support.

About Texas Performing Arts

Texas Performing Arts (TPA) is the professional arts presenting and producing program of The University of Texas at Austin. One of the largest and most active university-based performing arts centers in the U.S., TPA is an anchor institution in Austin’s arts, cultural, and entertainment landscape. TPA operates venues on the UT campus including Austin’s largest theater, Bass Concert Hall. Its public programs include Broadway in Austin; an international season of dance, theater, music and more; and the Texas Welcomes series of national touring artists. TPA is part of UT’s College of Fine Arts and engages students across the university in creative experiences.

Purpose JOB SUMMARY:

Help “keep the lights on” at Texas Performing Arts! Learn the ins and outs of nonprofit fundraising by actively contributing to securing funds to support Texas Performing Arts’ programs. The Communications & Fundraising Student Assistant will become part of an energetic and dedicated team. They will assist the fundraising office with a variety of duties including, but not limited to: creating creative and engaging fundraising materials (including videos, interviews, and graphic design elements), grant writing and reporting, file maintenance, mailing materials, data entry and evaluation, and helping with the Texas Inner Circle member’s lounge for select performances. This position is suitable for anyone interested in the arts, nonprofit management, marketing and communications, or business development and is looking for hands‑on, real‑world experience working in a performing arts venue Some evening work required, with the opportunity to experience performances and programs up close. Weekly hours are flexible. Estimated Hours per Week: 10-19 This position is for a summer start with continuation into the fall. Both work study and non-work study students encouraged to apply. This position may also be eligible to count as an academic internship. Please contact us at [e-mail] with any questions.

DUTIES AND RESPONSIBILITIES:

• Assist with data collection, entry, processing, retrieval and file maintenance.
• Assist with donor stewardship
• Assist with sponsorship activations
• Sort, assemble, organize, and distribute materials and mailings.
• Research possible foundation and corporate sponsor opportunities.
• Research and interview current TPA student employees, staff, and guests for creation of fundraising materials (including video creation)
• Write letters, reports, requisitions, and lists.
• Assist with special events – setting up, greeting guests, distributing flyers, etc.
• Represent Texas Performing Arts with a pleasant and professional demeanor through all interactions.
• Arrive on time for work and maintain a reliable attendance record.
• Dress appropriately for work in a casual, yet professional environment.

REQUIRED QUALIFICATIONS:

• Availability to work scheduled shifts during normal business hours (M-F; 9-5) along with some night and weekend events
• Effective, positive, and clear face-to-face and phone communication skills.
• Strong independent and collaborative work ethic.
• Working knowledge of computers and office equipment like: Microsoft Word, Excel, and PowerPoint.
• Strong attention to detail.

PREFERRED QUALIFICATIONS:

• Previous customer service experience.
• Experience with data reporting and analytics.
• Knowledge or interest in non-profit administration, development and/or performing arts RTF (Radio-Television-Film), Communications & Marketing, Business major or similar
• Experience with Adobe Creative Suite or Final Cut
• Comfortable conducting video interviews with students, staff, guests
• Driving Required

No Hourly Rate $12.50/hour

Working Conditions

Repetitive use of a keyboard at a workstation. Prolonged screen time. Significant in person, over the phone, and written communication with members of the public Physically able to lift and carry objects up to 25 pounds. Works independently and unsupervised on a regular basis. Work collaboratively as member of a team with people of varied backgrounds. Work Shift Primarily M-F 9-5. Some night and weekend shifts for events.

Required Materials

• Resume/CV Cover letter/Letter of Interest Summer and Fall semester availability
• Copy of work study award, if applicable

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) ... If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world.

Comments and Inquiries: Email comments to [e-mail].

Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus