College Department Admin Specialist

McHenry County College; Bull Valley (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

McHenry County College seeks an Administrative Assistant II to deliver high-level administrative support within an assigned department. You will assist senior administrators, greet and help employees, students and external customers, and ensure smooth operation of administrative tasks.

The role requires coordinating meetings, preparing documents, data gathering for reports, and maintaining filing systems and calendars. Experience with ERP and budgeting tasks is a plus.

Qualifications

• Associate’s degree from a regionally accredited institution or equivalent
• Three to five years related experience

Responsibilities

• Provide administrative support and reception for the department Administrator and chairs.
• Create and maintain documents (forms, agendas, minutes) per branding standards.
• Assist with data gathering, reporting, and disseminating information.
• Coordinate meetings and events; draft agendas and arrange facilities/catering.
• Coordinate internal and external logistical arrangements for department events.
• Develop familiarity with College Strategic Plans and-related activities.
• Assist with compiling information for governmental and institutional reports.
• Manage data entry, reports, and course/employee information in ERP systems
• Support standing committees and maintain up-to-date filing and calendars
• Provide timely information on office procedures to staff and students

Skills

Administrative support

Customer service

Education

Associate’s degree

Tools

MS Office

ERP systems

Record keeping

Job description

McHenry County College seeks an Administrative Assistant II to deliver high-level administrative support within an assigned department. You will assist senior administrators, greet and help employees, students and external customers, and ensure smooth operation of administrative tasks.

The role requires coordinating meetings, preparing documents, data gathering for reports, and maintaining filing systems and calendars. Experience with ERP and budgeting tasks is a plus.