Administrative Assistant II – Flexible, Multi-Department Support

Mchenry-County-College; Crystal Lake (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

McHenry County College in Crystal Lake seeks an Administrative Assistant II to provide high-level administrative support to senior administrators within assigned departments. The role emphasizes outstanding customer service to employees, students and external customers while ensuring smooth department operations, with a 40-hour work week and potential evenings/weekends.

You will support multiple departments including Math & Science and Health Services, manage meeting logistics, and assist in

Qualifications

• Associate degree or equivalent; 3–5 years of related experience.
• Strong customer service and organizational skills.
• Ability to create and maintain documents and meeting materials per branding standards.

Responsibilities

• Provide administrative support and reception/customer service to the department Administrator and chairs.
• Create and maintain forms, agendas, minutes, and presentation materials per branding standards.
• Support projects by gathering data, proofreading, and updating information in various formats.
• Prepare for meetings and events, draft agendas, invite participants, schedule facilities, and arrange catering.
• Coordinate internal and external events and logistics for the department.
• Assist with data collection for reports (ICCB, HLC, program reviews) and government filings.
• Process budget-related tasks, including requisitions and transfers; monitor ERP transactions.
• Serve as recording secretary for committees and maintain central filing systems.
• Manage Outlook calendars and general clerical duties across departments.
• Provide training direction for staff and student workers and collaborate with stakeholders.

Skills

Customer service

Administrative support

Calendar management

Data entry

Education

Associate degree

Tools

Microsoft Office

ERP systems

Job description

McHenry County College in Crystal Lake seeks an Administrative Assistant II to provide high-level administrative support to senior administrators within assigned departments. The role emphasizes outstanding customer service to employees, students and external customers while ensuring smooth department operations, with a 40-hour work week and potential evenings/weekends.

You will support multiple departments including Math & Science and Health Services, manage meeting logistics, and assist in