College Corps Admin & Events Coordinator

Cal Poly Corporation; California; Presencial; USD 36 000 - 39 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical, dental, vision, life ins.

Retirement plan

Paid sick leave, vacation, and 14 paid

Resumo da oferta

Cal Poly Partners in California is seeking an Administrative Coordinator to support the Coastal California Civic Leadership Consortium College Corps program. You will oversee front desk operations, coordinate events, manage social media and marketing materials, and assist with reporting and accounting duties.

The role emphasizes high-quality customer service, data organization, and collaboration with host campuses, staff, and partners to ensure compliance with program requirements and timely

Qualificações

• Bachelor’s degree from an accredited four-year university.
• Minimum two (2) years of office, accounting, or customer support experience.
• Excellent computer skills including Microsoft Word and Excel, Adobe Create Suite and social media platforms.
• Experience in social media management, marketing, or related fields preferred.

Responsabilidades

• Coordinate administrative functions of the Coastal California Civic Leadership Consortium College Corps program at Cal Poly, for its student fellows, consortium and community host partners.
• Provide financial support to Assistant Director, and Administrative Analyst in processing invoices for payment (Accounts Payable), Deposits (Accounts Receivable), reconcile P-card for payment request and prepare travel claims for reimbursement/payment
• Reconcile vendor statements to paid/outstanding invoices.
• Lead planning and logistics for annual College Corps events: space reservations, scheduling, communications, hosting, registrations, day-of logistics.
• Serve as primary contact to California Volunteers event contractors: coordination of regional Mid-Year event
• Assist the Administrative Analyst to recruit, train and supervise student assistants for the Coastal California Civic Leadership Consortium
• Develop and implement social media content calendars aligned with program goals.
• Create engaging posts and graphics for various platforms (e.g., Facebook, Twitter, Instagram).
• Monitor social media channels for engagement opportunities and respond to inquiries.
• Coordinate the development of marketing materials such as flyers, newsletters, and digital campaigns.
• Coordinate promotional activities to raise awareness and participation in program initiatives in collaboration with divisional marketing specialists and utilizing campus brand guidelines
• Maintain office operations; order and stock supplies, inventory control, coordinate facility maintenance needs, mail distribution, and organization of file system and access.
• Ensure office equipment is operating and properly maintained, arrange for necessary maintenance/repairs as needed.
• Coordinate distribution and collection of program materials across campus departments and partner sites.
• Schedule meetings, prepare agendas, and document key takeaways and follow-up actions.
• Serve as a point of contact for inquiries related to member placements, site logistics, and program operations, consulting with leadership on complex or sensitive issues.
• Assist the Administrative Analyst/Coordinator team, as needed with HR functions related to the recruitment, hiring, onboarding, evaluation, and timekeeping of College Corps students.
• Perform other job-related duties and special projects as assigned.
• Attend training and maintain skill currency as appropriate to safely and effectively complete assignments.

Conhecimentos

Microsoft Word

Excel

Adobe Creative Suite

Social media management

Formação académica

Bachelor's degree

Descrição da oferta de emprego

Cal Poly Partners in California is seeking an Administrative Coordinator to support the Coastal California Civic Leadership Consortium College Corps program. You will oversee front desk operations, coordinate events, manage social media and marketing materials, and assist with reporting and accounting duties.

The role emphasizes high-quality customer service, data organization, and collaboration with host campuses, staff, and partners to ensure compliance with program requirements and timely