College Assistant - M.A. Program in Liberal Studies

City University of New York; New York (NY); On-site; USD 25,000 - 35,000; Part time

Job summary

The Graduate Center of the City University of New York (CUNY) is seeking a College Assistant to support the M.A. Program in Liberal Studies. This 20-hour-per-week, in-office position runs Monday–Friday, 9 AM–5 PM, with up to 796 hours in the current year.

Under supervision, you will assist with emails, records, website updates, newsletters, Canva promotional materials, and program announcements. Qualifications include a Bachelor's degree and experience in office admin; proficiency with Excel,

Qualifications

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.
• Bachelor’s degree preferred.
• One year of office/administrative experience; work experience in an academic or non-profit environment preferred.
• Proficient in Excel, Outlook, Google Suite, Canva, Drupal or other content management systems. Experience with CUNYFirst a plus.
• Self-starter with flexibility to perform a variety of tasks.
• Excellent communication and interpersonal skills.
• Highly organized and able to track multiple tasks at a time.

Responsibilities

• Respond to and route incoming email inquiries to appropriate faculty, staff, and administrative offices.
• Assist with maintaining student and alumni records using the CUNYFirst system.
• Update and maintain the Liberal Studies program website to ensure information is accurate and current.
• Compile and curate program announcements, events, workshops, and opportunities for a weekly newsletter distributed to students, alumni, and faculty.
• Design promotional materials for departmental events and announcements using Canva, including digital flyers and social media graphics.
• Create informational resources that support advising and help students navigate program requirements.
• Handle office operations, including monitoring inventory and ordering office supplies as needed.

Skills

Excellent communication

Organizational skills

Self-starter

Flexibility

Education

Bachelor's degree

Job description

College Assistant - M.A. Program in Liberal Studies

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.
• Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.
• Acts as cashier.
• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The Graduate Center of the City University of New York (CUNY) is the focal point for advanced teaching and research at CUNY, the nation's largest urban public university. With over 35 doctoral and master's programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center's commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni-who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City's intellectual and cultural life.

The M.A Program in Liberal Studies is seeking a College Assistant to support the daily operations of the office. Under the direction of the Assistant Program Officer, Executive Officer, and Deputy Executive Officer, the College Assistant will help support staff, faculty, and students through various internal, departmental tasks and initiatives.

This position is for 20 hours per week over 3 or 4 days, Monday-Friday, between 9AM-5PM, in the office at least 3 days per week. This position is for up to 796 hours for the current fiscal year (through June 30, 2027) and 1001 hours thereafter.

Duties include but are not limited to:

• Respond to and route incoming email inquiries to appropriate faculty, staff, and administrative offices.
• Assist with maintaining student and alumni records using the CUNYFirst system
• Update and maintain the Liberal Studies program website to ensure information is accurate and current.
• Compile and curate program announcements, events, workshops, and opportunities for a weekly newsletter distributed to students, alumni, and faculty.
• Design promotional materials for departmental events and announcements using Canva, including digital flyers and social media graphics.
• Create informational resources that support advising and help students navigate program requirements.
• Handle office operations, including monitoring inventory and ordering office supplies as needed.
• Post, update, and remove program announcements on departmental bulletin boards and common areas.
• Coordinate and update faculty mailboxes and internal correspondence distribution.
• Assist with the end-of-semester course evaluation process, ensuring timely distribution and completion.
• Coordinate facility requests for program events, meetings, and classroom needs.
• Provide administrative support to the Assistant Program Officer, Executive Officer, and Deputy Executive Officer as needed.
• Collect, organize, and maintain alumni information for program records and outreach initiatives.
• Create and support the program’s social media presence across Instagram, Facebook, BlueSky, and Linktree.

Please note:

• Selected applicant must pay fingerprint and filing fees (full-time CUNY students are excluded from fingerprint fee)
• All prospective candidates must be able to be certified as eligible to work under the provisions of the Immigration Reform and Control Act.
• The Graduate School and University Center verifies education and experience statements.

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

Preferred Qualifications:

• Bachelor’s degree
• One year of office/administrative experience; work experience in an academic or non-profit environment preferred.
• Proficient in Excel, Outlook, Google Suite, Canva, Drupal or other content management systems. Experience with CUNYFirst a plus.
• Self-starter with flexibility to perform a variety of tasks.
• Exercise discretion in handling sensitive and/or confidential matters on behalf of the Program.
• Excellent communication and interpersonal skills.
• Must be highly organized and able to track multiple tasks at a time.

COMPENSATION

$21.66 per hour

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 33092

Location: Graduate Center

Job Type: Part-Time