College Assistant - Business Office

The City University of New York; New York (NY); On-site; USD 28,000 - 32,000; Part time

Job summary

The Graduate Center of The City University of New York (GC-CUNY) seeks a part-time College Assistant to support the Business Office. Reports to the Controller and works up to 20 hours weekly, performing clerical, data entry and basic accounting tasks in a centralized office setting.

The role involves Accounts Payable support, invoice processing in CUNYfirst, and assisting with data tracking. Strong Excel, database knowledge and writing skills are preferred.

Qualifications

• Proficient in Excel with Pivot Tables.
• Experience with database management.
• Excellent writing skills.
• Strong analytical ability.

Responsibilities

• Works closely with the Accounts Payable and Purchasing units.
• Creates tracking systems using spreadsheets or databases.
• Interfaces with College departments and payees as needed.
• Assists Accounts Payable with processing payments using CUNYfirst.
• Processes department bills, invoices, travel and business reimbursements and check requests using CUNYfirst.
• Prepares instructions for GC community regarding processes and systems.
• Performs other projects and duties as assigned.

Skills

Excel

Pivot Tables

Database management

Excellent writing

Analytical ability

Tools

CUNYfirst

Job description

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as needed.

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.
• Performs routine clerical work; may answer and attend to telephone calls; maintain records, operate office machines (such as copier), sort and distribute mail, issue keys and identity cards, act as messenger, and perform related tasks as required.
• Types letters, memoranda, charts, and similar materials.
• Acts as cashier.
• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The Graduate Center of the City University of New York (CUNY) is the focal point for advanced teaching and research at CUNY, the nation's largest urban public university. With over 35 doctoral and master's programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center's commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni-who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City's intellectual and cultural life.

The GC seeks a College Assistants to work in the Business Office. The position report to the Controller. This is a part-time, hourly position up to 20 hours per week.

Duties Include But Are Not Limited To

• Works closely with the Accounts Payable and Purchasing units.
• Creates various tracking systems using spreadsheets or databases as appropriate.
• Interfaces with College departments and payees as needed.
• Assists the Accounts Payable unit with processing payments of tax levy and non-tax levy invoices using the CUNYfirst system.
• Processes department bills, invoices, travel and business reimbursements and check requests by utilizing CUNYfirst.
• Follows up on pending Accounts Payable transactions; follows up with Purchasing unit on pending items.
• Assists in processing invoices, vouchers, statements, bills, etc.
• Assists Business Office in preparing instructions for the GC community regarding processes and use of relevant systems.
• Performs other projects and duties as assigned.

Minimum Qualifications

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

Other Qualifications

Preferred Qualifications:

• Proficient in Excel. Working knowledge of Pivot Tables is required.
• Experience with database management.
• Excellent writing skills.
• Strong analytical ability.

Compensation

$20 - $23 per hour

Benefits

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

CLOSING DATE

Open until filled

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32981

Location: Graduate Center

Job Type: Part-Time