Collections Specialist

AIR Control Concepts; Oregon; Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Paid time off

Employee assistance

Job summary

AIR Control Concepts is seeking a Collections Specialist to manage timely collection of invoices and reduce DSO. You will contact past-due accounts daily, negotiate payment plans, resolve disputes, and collaborate with sales, project management, and customer service to protect cash flow.

Applicants should have 3–5 years of B2B collections experience, an associate degree in finance or accounting, and proficiency with Oracle or FACTS. Travel is not required; US work authorization is required.

Qualifications

• Associate’s degree in finance, accounting, or a related field.
• 3-5 years of B2B collections experience with a track record of reducing past-due balances.
• Strong, professional communication and negotiation skills with the persistence to follow accounts through to resolution.
• Ability to remain firm, tactful, and customer-focused in difficult payment conversations.
• Strong understanding of accounting principles and practices.
• Experience with accounting software such as Oracle, FACTS, or similar platforms.
• Familiarity with AR aging and DSO metrics.
• Preferred: Bachelor’s degree in finance, accounting, or related field.
• Preferred: Certification in credit and collections or related area.

Responsibilities

• Own the accounts receivable aging report, contacting every past-due account promptly and following a consistent outreach cadence until payment is received.
• Make daily collection calls and send follow-up communications on outstanding invoices, securing firm payment commitments.
• Investigate and resolve billing discrepancies, disputes, and short payments delaying collection.
• Negotiate payment plans within company guidelines and monitor compliance with committed arrangements.
• Identify high-risk and chronically delinquent accounts and prepare escalation documentation.
• Track and report on collections activity, aging trends, and DSO.
• Support internal teams to clear roadblocks and protect cash position.

Skills

Accounts receivable

Collections

Negotiation

Communication

Customer focus

Education

Associate degree in finance/accounting or related field

Bachelor’s degree in finance/accounting or related field

Tools

Oracle

FACTS

Job description

Title: Collections Specialist

Operating Company: AIR Control Concepts

Location: Knoxville, TN or Nashville, TN or Elkridge, MDFLSA Status: Non-Exempt

Salary Range: $55,000-$65,000 annuallyAbout AIR Control Concepts -AIR Control Concepts is more than just a collection of firms, we are a community of forward-thinking experts committed to excellence, innovation, and collaboration. With a focus on commercial HVAC representation, we bring together esteemed entities from diverse regions, each boasting decades of invaluable experience.

We understand that success in the HVAC industry goes beyond individual accomplishments. That's why we believe in the power of unity and collaboration. By leveraging our collective assets, knowledge, and resources, we empower our member firms to deliver unparalleled service, safety, and efficiency to clients across healthcare, commercial, and residential sectors.

Job Description

The Collections Specialist plays a crucial role in maintaining the financial health of the organization by driving the timely collection of outstanding invoices. This role is focused on proactive collections, including daily outreach to customers on past-due balances, persistent follow-up until payment commitments are secured, negotiating payment arrangements when appropriate, and escalating high-risk accounts before they become losses.

The specialist will work closely with sales, project management, and customer service teams to resolve billing disputes that are holding up payment while maintaining positive customer relationships. By analyzing aging data and payment trends, the specialist will contribute to strategies that improve cash flow, reduce DSO, and shrink the past-due portfolio. Ultimately, this role is vital for protecting the company's cash position while preserving positive, professional relationships with our customers.

Essential Duties and Responsibilities

• Own the accounts receivable aging report, contacting every past-due account promptly and following a consistent outreach cadence until payment is received.
• Make daily collection calls and send follow-up communications on outstanding invoices, securing firm payment commitments and documenting each contact.
• Investigate and resolve billing discrepancies, disputes, and short payments that are delaying collection, partnering with internal teams to clear roadblocks.
• Negotiate payment plans within company guidelines and monitor compliance with committed arrangements.
• Identify high-risk and chronically delinquent accounts, recommend escalation steps, and prepare documentation for further action when necessary.
• Track and report on collections activity, aging trends, and DSO, and contribute to strategies that reduce overdue balances.
• Additional duties may be assigned as needed to support business operations; however, such duties will be reasonable, job-related, and consistent with the scope, level, and classification of the position.

Experience and Requirements

Required

• Associate’s degree in finance, accounting, or a related field.
• 3-5 years of B2B collections experience with a track record of reducing past-due balances.
• Strong, professional communication and negotiation skills with the persistence to follow accounts through to resolution.
• Ability to remain firm, tactful, and customer-focused in difficult payment conversations.
• Strong understanding of accounting principles and practices.
• Experience with accounting software such as Oracle, FACTS, or similar platforms.
• Familiarity with financial reporting and analysis, including AR aging and DSO metrics.

Preferred

• Bachelor’s degree in finance, accounting, or a related field.
• Certification in credit and collections or a related area.

Benefits

• Health & Wellness - Medical, dental, vision, and life insurance coverage to support your well-being.
• Financial Security - 401(k) retirement plan with company match and short-long-term disability coverage.
• Work-Life Balance - Paid time off (PTO), paid holidays, and an employee assistance program (EAP).
• Professional Development - Ongoing training opportunities and support for continuing education.

Equal Employment Opportunity Statement

Air Control Concepts is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Work Authorization and Visa Sponsorship

Applicants must be legally authorized to work in the United States. At this time, Air Control Concepts does not provide employment-based visa sponsorship for this position, either now or in the future.