Collaborative Construction Project Coordinator

Adolfson & Peterson Construction; Alabama; On-site; USD 49,000 - 73,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Health Savings Account

401(k)

Flexible Spending Accounts

Paid Time Off

Job summary

Adolfson & Peterson Construction is seeking an experienced Project Coordinator to support contracts, reporting, and project records. The role emphasizes safety, teamwork, and accurate documentation across multiple project activities.

The candidate will prepare subcontracts, process change orders, and maintain supplier lists while supporting the accounting and project-management teams. A/E/C office experience and strong MS Office skills are required.

Qualifications

• High school diploma or equivalent; 2+ years of A/E/C office experience or related post-secondary construction education.
• Knowledge of construction terminology.
• Advanced Microsoft Office Suite skills and the ability to learn other software quickly.

Responsibilities

• Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
• Provide support to the project team to ensure timely and quality results.
• Generate letters, reports, change orders, forms, and other materials as required.
• Prepare subcontracts and/or project work authorizations for issuance, including riders and certified payroll information in accordance with project and contract requirements.
• Maintain and distribute contact and subcontractor lists.
• File, and record owner and subcontractor change orders.
• File and maintain job and office documentation, records, and correspondence.
• File and record purchase agreements for issuance in accordance with project and specification requirements.
• Manage subcontractor document compliance including document tracking, holds, and payment.
• Maintain contract document records including owner contracts and change orders to ensure timely recording in Spectrum and filing.
• Build and facilitate collaborative team processes among project participants.
• Provide support to accounting team members in checking, entering, and filing subcontractor contracts and change orders for all companies.
• Provide Contract Management project support.
• Assist in preparing for submittal of trade contractor invoices to the owner.
• Initiate monthly draws in Textura for subcontractor and/or owner payment applications.
• Perform quality review checks of monthly owner payment applications.
• Other duties as assigned.

Skills

Microsoft Office Suite

Construction terminology

Communication skills

Time management

Attention to detail

Integrity

Education

High school diploma or equivalent

Job description

Adolfson & Peterson Construction is seeking an experienced Project Coordinator to support contracts, reporting, and project records. The role emphasizes safety, teamwork, and accurate documentation across multiple project activities.

The candidate will prepare subcontracts, process change orders, and maintain supplier lists while supporting the accounting and project-management teams. A/E/C office experience and strong MS Office skills are required.