Construction Project Coordinator — Contracts & Submittals

Adolfson & Peterson Construction; Aurora (CO); On-site; USD 49,000 - 73,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Life}{

Health Savings Account

401(k)

Flexible Spending Accounts (Dependent

Job summary

Adolfson & Peterson Construction in Colorado seeks an experienced project coordinator to prepare contracts, generate reports and maintain project records. You will support the project team to ensure timely, quality results, including subcontracts, change orders and payroll data.

Key duties include coordinating with the accounting team on subcontractor invoices, initiating monthly draws in Textura, and ensuring contract documents are compliant and filed across Spectrum.

Qualifications

• High school diploma or equivalent and 2+ years of A/E/C office experience or related post-secondary construction education program.
• Knowledge of construction terminology preferred.
• Advanced Microsoft Office Suite skills and the ability to learn other software programs quickly.
• Demonstrated integrity and ethical standards.
• Demonstrated high attention to detail.
• Developed skills (written, oral, and listening) to effectively communicate with diverse audiences.
• Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.

Responsibilities

• Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
• Provide support to the project team throughout a project to ensure timely and quality results.
• Generate letters, reports, change orders, forms, and other materials as required.
• Prepare subcontracts and/or project work authorizations for issuance, including riders and certified payroll information in accordance with project and contract requirements.
• Maintain and distribute contact and subcontractor lists.
• File, and record owner and subcontractor change orders.
• File and maintain job and office documentation, records, and correspondence.
• File and record purchase agreements for issuance in accordance with project and specification requirements.
• Manage subcontractor document compliance including document tracking, holds, and payment.
• Maintain contract document records including owner contracts and change orders to ensure timely recording in Spectrum and filing.
• Build and facilitate collaborative team processes among project participants.
• Provide support to accounting team members in checking, entering, and filing subcontractor contracts and change orders for all companies.
• Provide Contract Management project support.
• Assist in preparing for submittal of trade contractor invoices to the owner.
• Initiate monthly draws in Textura for subcontractor and/or owner payment applications.
• Perform quality review checks of monthly owner payment applications.
• Other duties as assigned.

Skills

Advanced Microsoft Office Suite

Knowledge of construction terminology

Written and verbal communication

Time management

Education

High school diploma or equivalent

Tools

Spectrum

Textura

Job description

Adolfson & Peterson Construction in Colorado seeks an experienced project coordinator to prepare contracts, generate reports and maintain project records. You will support the project team to ensure timely, quality results, including subcontracts, change orders and payroll data.

Key duties include coordinating with the accounting team on subcontractor invoices, initiating monthly draws in Textura, and ensuring contract documents are compliant and filed across Spectrum.